seymour_cc_march_meetings 3-24-06

CITY OF SEYMOUR
REGULAR CITY COUNCIL MEETING
APRIL 21, 2011

A Regular City Council Meeting was held on Thursday, April 21, 2011 at 7:00 P.M.
at the Portwood Arts and Civic Center, 800 E. Morris, Seymour, TX 76380.

Call to Order and Roll Call
by Mayor Ronald B. Reeves at 7:05 p.m.

Pledge of Allegiance
was led by Mayor Reeves

A Proclamation regarding
“Child Abuse Awareness Month”
presented by Mayor Ronald B. Reeves.

Announcements from the Mayor:
No announcements were made by the Mayor at this time.

Citizen’s questions and/or Comments:
No questions or comments were made at this time.

City Staff present:
Interim City Administrator John Studer, City Secretary Conchita Torrez,
Park Supervisor Todd Hrncirik and R.O. Production Supervisor Rick Garcia.

Guest present:
Colt West, Lauren Bush, Jeannie Allbritton, Myra Busby,
Danny and Carolyn Casillas, Steve Moffitt and Steve Brannan.

CONSENT AGENDA:

1. CONSIDER APPROVING THE CONSENT AGENDA AS FOLLOWS:

a) Approve Thursday, March 21, 2011, Regular Meeting Minutes.

b) Approve the City Bills Report for the month of March 2011.

c) Accept Reports:

1. Monthly Investment Report
2. First National Bank Accounts Summary Report
3. Employee List
4. Golf Course Membership Total Report

d) Accept and approve the Second (2nd) Quarter Investment Report
as presented by the Investment Officers.

e) Annual review and approval of the City of Seymour
Investment Policy, with no changes proposed by City Staff at this time.

MPT Sid Winn asked that the Water Well Report be
removed from the Consent Agenda for separate discussion.
Seconded by Henricks to have the report removed from the consent agenda.

Rick Garcia gave a brief summary on the Water Well Report he had given Council
to review. He also explained that with the extreme dry weather conditions we have
experienced the City needs to be aware of the necessary steps we would have to take
in the event that a drought would affect our wells.

Mr. Garcia recommended to City Council to consider informing the public on the
need to conserve and monitor water usage. He also recommended that he be allowed to
place an article in the Banner informing the public on the importance of using water wisely
in the event that we do not receive any rain in the weeks to come. Council agreed.

Motion made by MPT Winn and seconded by Council Member Nan Gilbert-Mathis to accept the consent agenda as presented by City Staff and also allow Mr. Garcia to place an article in the Banner regarding our water well report.

Motion passed unanimously.

END OF CONSENT AGENDA

2. Discuss, consider and take action regarding presentation/proposal
from Steve Moffitt, with Schneider Engineering.

Mr. Steve Moffitt presented City Council with a proposal regarding the
AEP Contract. After a lengthy discussion, Mayor Reeves entertained a motion.

Motion made by MPT Winn that this agenda item be tabled until the
May City Council Meeting. Seconded by Council Member David Horton.

Vote on motion was unanimous.

Mayor Reeves asked that agenda item #10 be moved next.

10. Discuss and possibly take action regarding
Tech Service Consulting & Training, LTD, on
Pole License Agreement.

Mr. Steve Brannan with Tech Service gave a brief presentation regarding their
company and the service they would provide for the City
regarding Pole License Agreements.

Motion made by Council Member Nan Gilbert-Mathis and seconded by
Council Member Donald Coltharp to accept the agreement with Tech Service.

Three (3) Yeas Two (2) Nays Yeas had the majority of votes.

Mrs. Lauren Bush asked at this time if Mayor Reeves would consider moving item #9 next,
being that Mr. Colt West had traveled to attend this meeting. Mayor Reeves asked that
agenda item #9 be discussed at this time.

9. Take action regarding website proposal
from Lauren Hunt Bush.

Lauren Bush introduced to Mayor Reeves and City Council
Mr. Colt West from Crane West Crane Advertising.

Mr. West introduced the different website functions and applications that the City could benefit from if the City allowed his company to update our current website. After discussing several options and Mr. Crane answered all the questions that Council had for him, Mayor Reeves entertained a motion.

A motion was made by Council Member David Horton, seconded by
Council Member Billy Henricks to table this agenda item until next month, but,
to also form a Chair Committee that will contact other entities to help with future web design. Motion was unanimous to form a Chair Committee with Lauren Bush being the Chair Person along with Nan Gilbert-Mathis and Billy Henricks.

3. Discuss, consider and take action regarding bids
received for the Seymour Park Pool House Interior job.

A motion was made by Council Member Billy Henricks and seconded by
Council Member David Horton to accept bid from Longhorn Outfitters for a total bid price of $9,180.00, regarding the Seymour Pool Park House.

Motion passed unanimously.

4. Discuss, consider and take action regarding
entrance fees and pool parties for the Seymour Pool.

MPT Winn made a motion to table this agenda item and seconded by
Council Member Billy Henricks.

Motion passed unanimously.

5. Discuss and take action to adopt Ordinance No. 2011-01,
an Ordinance declaring the month of April as
Fair Housing Month as required by law.

Motion made by Council Member Donald Coltharp, and seconded by
Council Member Nan Gilbert – Mathis to adopt Ordinance No. 2011-01,
Fair Housing Month Ordinance as required by law.

6. Discuss and take action regarding donation for
Relay for Life as requested by Trellis Sue Harrington, Sponsorship Chairman.

Motion made by Council Member David Horton and seconded by
Council Member Nan Gilbert-Mathis to give a donation of $250 for Relay for Life Event.

7. Discuss, consider and take action regarding proposal
from Power Lift Foundation Repair, L.L.C., regarding
Salt Fork River Estates Complex building.

Council Member David Horton made a motion to table this agenda item
until Interim John Studer could obtain more proposals regarding the SFREC building.
Motion was seconded by Council Member Nan Gilbert Mathis.

REMOVE FROM TABLE: ITEM #8

8. Discuss and take action regarding the purchase of an ice machine or accept proposal received from Sunday McAdams dba Twice The Ice, for SFREC.

Motion made by MPT Winn and seconded by Council Member David Horton
to table this item until April 25, 2011, Special Called Meeting.

11. Discuss and consider approving an Interlocal Participation Agreement between the City of Seymour and The Local Government Purchasing Cooperative, on behalf of the
Seymour Police Department.

Motion made by Council Member Nan Gilbert-Mathis and seconded by
Council Member David Horton to inter into an Interlocal Participation Agreement with the
Local Government Purchasing Cooperative, which would allow the Police Department to purchase the necessary items needed for their officers.

12. Discuss and approve Resolution No. 1336
regarding agreement between the City of Seymour and
Local Government Purchasing Cooperative.

Resolution No. 1336 is a Resolution that goes hand in hand with the purchasing agreement.

Motion made by Council Member Billy Henricks and seconded by
Council Member David Horton to approve Resolution No. 1336, The Local Government Purchasing Cooperative Agreement.

Mayor Reeves called for a recess at 11:20 p.m.

Recess ended at 11:30 p.m., and Public Meeting Closed
to enter into an Executive Session.

Executive Session begins at 11:31 p.m.

Executive Session closed to the public and pursuant to Chapter 551 of the
Texas Local Government Code under 551.074: Receive and discuss general information regarding Personnel Departments; Water/Sewer and R.O. Department, Street Department, Electric Department, Police Department and Administrative Department.

13. (a) Water/Sewer Department (b) R.O. Department
(c) Street Department (d) Electric Department
(e) Police Department (f) Administrative Department

§551.074. Personnel Matters: Closed Meeting

To deliberate the appointment or employment, of a public officer
or employee; specifically, to discuss City Administrator Position.

(Item#14. May or may not, close to the public under State Law Provisions for Personnel :)

14. City Administrator Position

PUBLIC MEETING REOPENS at 12:56 a.m.

15. Take any action resulting from
deliberation from item #13 or #14.

Regarding Item #13- regarding various departments, MPT Sid Winn made a motion
to accept and adjustment on salaries as recommended by City Council and seconded
by Council Member Billy Henricks.

Vote on motion passed unanimously.

Regarding Item#14- City Administrator Position – A motion was made by
Council Member Donald Coltharp and seconded by Council Member Nan Gilbert- Mathis,
to table this item was tabled until April 25, 2011, Special Called Meeting.

Motion passed unanimously.

16. Adjournment made by MPT Sid Winn and seconded by Council Member Billy Henricks to adjournment at 1:00 a.m.

PASSED AND APPROVED ON THIS THE 19th DAY OF MAY, 2011.

Mayor Ronald B. Reeves

Attest:
Conchita Torrez, City Sec. TRMC