CITY OF SEYMOUR
REGULAR CITY COUNCIL MEETING
MAY 23, 2011

A Regular City Council Meeting was held on Monday, May 23, 2011 at 7:00 P.M.
at the Portwood Arts and Civic Center, 800 E. Morris, Seymour, TX 76380.

Call to Order and Roll Call
by Mayor Ronald B. Reeves at 7:12 p.m.

Pledge of Allegiance
was led by Mayor Reeves.

Council Present:
Mayor Ronald B. Reeves, Council Member Donald Coltharp, Council Member David Horton, Council Member Nan Gilbert-Mathis, Council Member Billy Henricks and MPT Sid Winn.

Counsel Present:
No

City Staff Present:
Interim City Administrator John W. Studer and City Secretary Conchita Torrez.

Proclamation regarding Tourism Week
was read by Mayor Reeves.

Announcements from Mayor:
An update was given by Mayor Reeves in regards to the Selenium Issue.
Mayor Reeves stated that he had spoken with Mr. McGuire with TCEQ and a Special Called Meeting will be planned so that Mr. Richard Smith, also with TCEQ can attend and explain some options for the City of Seymour.

CITIZENS QUESTIONS AND / OR COMMENTS:
No one spoke at this time.

CONSENT AGENDA:

1. CONSIDER APPROVING THE CONSENT AGENDA AS FOLLOWS:

a) Approve Thursday, April 21, 2011, Regular Meeting Minutes and Special Called Meeting, Monday, April May 25, 2011.

b) Approve the City Council Report for City Bills paid in April 2011.

c) Accept Reports
1. Monthly Investment Report
2. First National Bank accounts report summary
3. Employee List
4. Golf Course Membership Report
5. Water Well Report
END OF CONSENT AGENDA

MPT Sid Winn asked at this time for the Water Well Report to be removed from the
Consent Agenda and be discussed separately. A motion was made by MPT Winn
and seconded by Council Member Nan Gilbert-Mathis to remove Water Well Report
from the Consent Agenda.

At this time Mayor Reeves entertained a motion from Council to accept the
remaining Consent Agenda items.

Motion made by Council Member Donald Coltharp and seconded by Council
Member Billy Henricks, to accept the Consent Agenda (excluding Water Well
Report) as presented by City Staff.

Motion passed unanimously.

MPT Winn commented that at the last City Council Meeting, Rick Garcia, R.O. Plant
Supervisor gave an update on the Water Well Report and advised Council where we
stood presently as a City regarding our Drought Contingency Plan. Mr. Garcia
advised us to go ahead with Stage 2, which was to advise citizens on how to save
and conserve water in the event that lack of much needed rain continues. An article
was published in the Banner in April. Fulfilling our obligation to the public, City
Council needed direction on whether to continue with the next stage or not.
It was decided that our best interest would be to table this item and allow city staff to
provide Council a copy of our Drought Contingency Plan, and give them time to
review it and then decide whether to enter into Stage 3.

Motion made by Council Member MPT Winn and seconded by Council Member Nan
Gilbert-Mathis to table this agenda item until more information was provided.

Motion passed unanimously.

Remove Agenda Item #2 from table

2. Receive an update from Lauren Bush,
regarding information on Website, and possibly take action.

Mrs. Lauren Bush had previously called and stated she had no updates at this time
for City Council regarding the Website.

3. Discuss and take action regarding a proposal from Ms. Sis Hammack, on the Seymour Auditorium Project.

Mrs. Hammack approached the podium and introduced herself to the Mayor and
Council. She went on to express her interest in helping re-store the City Auditorium
and asked Council for their permission to begin working on this project along with
those that are on the Auditorium Committee Board.

Motion was made by Council Member Donald Coltharp and seconded by
Council Member Nan Gilbert- Mathis to give Mrs. Sis Hammack permission to begin Phase 1, which was to begin prepping/cleaning and checking the electrical work on the auditorium.

Motion passed unanimously.

4. Discuss, and take action regarding proposal and
presentation from Steve Moffitt, with Schneider Engineering.

Mr. Steve Moffitt presented to Mayor and City Council an update and
recommendation for the City of Seymour, regarding AEP Contract.

Motion made by Council Member Donald Coltharp and seconded by Council
Member Nan Gilbert-Mathis to not pursue the Blend and Extend Proposal, but,
rather allow Mr. Moffitt to go out for Competitive Bids.

Motion passed unanimously.

5. Oath of Office administered to Mayor Ronald B. Reeves,
by City Secretary Torrez.

(El juramento de la Oficina administro al Lugar del Alcalde de las cuidad.)

City Secretary Torrez administered the Oath of Office to Mayor Ronald B. Reeves.

Statement of Elected Officer had been previously signed
and filed in City Secretary Office.

6. Oath of Office administered to City Council Member
Place #2; David Horton and to City Council Member Place #4 Billy Henricks by Mayor Ronald B. Reeves.

(El juramento de la Oficina administro al Lugar de Miembro del Concilio de #2 David
Horton y Lugar #4 Billy Henricks)

Mayor Ronald B. Reeves administered the Oath of Office to Council Members David
Horton and Billy Henricks.

Statement of Elected Officer had been previously signed
and filed in City Secretary Office.

Recess was called at 9:35 p.m., by Mayor Ronald B. Reeves.
Meeting resumed at 9:45 p.m.

7. Discuss and take action on proposals received from
Power Lift Foundation, Abry Brothers Foundation and
AAA Guardian Foundation, regarding Salt Fork River Estates Complex building.

Motion was made by Council Member Nan Gilbert-Mathis and seconded by Council
Member Donald Coltharp to table this agenda item.

Motion passed unanimously.

8. Discuss, consider and take action regarding appointment
of a Council Member to serve as Mayor Pro-Tempore for the
City of Seymour, Council Year 2011-2012.

A motion made by Council Member Nan Gilbert- Mathis and seconded by Council
Member Billy Henricks to appoint MPT Winn to serve as the Mayor Pro-Tempore for
the City of Seymour, Council Year 2011-2012.

Motion passed unanimously.

9. Discuss and take action regarding expense information received from Kevin Hostas, regarding the generator trailers.

A motion was made by MPT Winn and seconded by Council Member Billy Henricks
to table this item until further information could be obtained.

Motion passed unanimously.

10. Discuss and give direction to City Staff
regarding Kohut Land.

A motion was made by Council Member Donald Coltharp and seconded by
Council Member Nan Gilbert-Mathis to remove the Kohut Land off the market
until further notice.

Motion passed unanimously.

11. Discuss and take action, allowing Logan Scarlett to utilize SFREC and give golf lessons in Baylor County.

A motion was made by Council Member Nan Gilbert-Mathis and
seconded by Council Donald Coltharp to obtain more information before a
decision would be made.

Motion passed unanimously.

12. Discuss, consider and take action regarding Chip Sealing proposals presented by Street Supervisor Adam Sturgeon.

A motion was made to table this item by Council Member Donald Coltharp and
seconded by Council Member David Horton and allow Mr. Coltharp to visit with
Street Supervisor Adam Sturgeon regarding accurate block information and prices.

Motion passed unanimously.

13. Discuss consider and take action on City of Seymour
Pool items/projects. Mayor Reeves asked the City Council
re-visit the pool and make sure they were satisfied with the completed project before the final payment be made to
Casillas Pool and Concrete. Everyone was satisfied
with the finished project.

A motion was made by Council Member Nan Gilbert-Mathis and seconded by
Council Member Donald Coltharp to allow the Accounts Payable Department to pay
Mr. Casillas the final payment of $13001.05.

Motion passed unanimously.

No decision was made by City Council to allow swimming lessons at the City Pool by
City Council.

14. Adjournment made by MPT Winn and seconded by Council Member Coltharp to adjourn the meeting at 10:15 p.m.

Motion passed unanimously.

 

PASSED AND APPROVED ON THIS THE 21 DAY OF JUNE, 2011.

 

__________________________________________
Mayor Ronald B. Reeves

ATTEST:

____________________________________________
Conchita Torrez, City Secretary TRMC