CITY OF SEYMOUR
REGULAR CITY COUNCIL MEETING
JUNE 21, 2011

A Regular City Council Meeting was held on Tuesday, June 21, 2011 at 7:00 P.M. at the Portwood Arts and Civic Center, 800 E. Morris, Seymour, TX  76380.

Call to order and Roll Call by Mayor Ronald B.  Reeves at 7:05 p.m.

Pledge of Allegiance was led by Mayor Reeves.

Council Present:
Council Members Donald Coltharp, David Horton, Nan Gilbert-Mathis,
Billy Henricks and Mayor Pro-Tem Sid Winn.

Council Absent:
None

Counsel Present:
None

City Staff Present:
Interim City Administrator John W. Studer, City Secretary Conchita Torrez,
R.O.Plant Distribution Manager Rick Garcia, Street Supervisor Adam Sturgeon.

Guests:
Lauren Bush, Myra Busby and John Stallings Jr.

ANNOUNCEMENTS FROM THE MAYOR:
No announcements by Mayor Reeves at this time.

CITIZENS QUESTIONS AND / OR COMMENTS:
No one asked to speak at this time.

CONSENT AGENDA
Items listed under the Consent Agenda are considered routine and are generally enacted in one motion. The exception to this rule is that a Council Member may request one or more items to be removed from the Consent Agenda for separate discussion and action.

1. CONSIDER APPROVING THE
CONSENT AGENDA AS FOLLOWS:

a)  Approve Monday, May 23, 2011, Regular Meeting Minutes and
Friday, May 27, 2011, Special Called Meeting Minutes.

b) Approve the City Council Report for City Bills paid in May, 2011.

c)  Accept Reports
1.  Monthly Investment Report
2.  1st National Bank accounts report summary
3.  Employee List
4.  Golf Course Membership Total

END OF CONSENT AGENDA

Motion made by:
Council Member Donald Coltharp and seconded by
Council Member Nan Gilbert-Mathis to accept Consent Agenda as presented by City Staff. 

Passed unanimously.

REGULAR MEETING ENDS
AND PUBLIC HEARINGS BEGINS AT 7:08 P.M.

2.  Conduct a Public Hearing for the annual Water Quality Report for the year 2010, as provided to all customers in their June 7, 2011, City Utility Bill, and also published in the Baylor County Banner as required by Texas Commission Environmental Quality. 

No one spoke for or against the Water Quality Report.

Mayor Reeves closes the Public Hearing at 7:09 p.m.
and resumes the Regular Meeting.

3.  Discuss and take action to approve the annual Water Quality Report for the year 2010, as provided to utility customers in their June 7, 2011, City Utility Bill, as required by TCEQ on an annual basis.

Motion made by:
MPT Sid Winn and seconded by Council Member Billy Henricks to approve the annual
Water Quality Report for the year 2010, as required by TCEQ on an annual basis.

Motion passed unanimously.

Agenda Items Removed from Table: #4-6

4. Discuss and take action on information received from
Lauren Bush regarding Website update. 

After going over several options with information that Mrs. Bush presented to Council, it was decided to table this item once again until a decision could by made by Chambers of Commerce to get on board regarding the Website update.

Motion made by:
Council Member David Horton and seconded by Council Member Donald Coltharp
to table this agenda item.

Motion passed unanimously.

5. Discuss and take action on proposals received from
Power Lift Foundation, Abry Brothers Foundation and
AAA Guardian Foundation, regarding SFREC Building.

Motion made by:
Council Member Nan Gilbert-Mathis and seconded by Council Member Donald Coltharp
to table this agenda until more information could be obtained.

Motion passed unanimously.

6. Discuss and take action regarding Chip Sealing proposals presented by Street Supervisor Adam Sturgeon.

After reviewing quotes presented by Street Supervisor Sturgeon,
Council Member Donald Coltharp made a motion to accept Freeman quote of $26,473.60
and seconded by Council Member David Horton.

Motion passed unanimously.

7. Discuss and take action on Water Tank Information
received from Street Supervisor Adam Sturgeon.

Motion made by:
Council Member Donald Coltharp and seconded by Council Member David Horton
to purchase a water tank from Case International/Wylie in Munday, Texas
in the amount of $1,857.08. 

Motion passed unanimously.

8.  Discuss and take action regarding Water Well Report.
Mr. Rick Garcia presented to City Council an updated report regarding the water well conditions at the R.O. Plant.  Garcia also recommended to City Council to consider going into the 2ND Stage of the Drought Contingency Plan.  Council agreed.

Motion made by:
Council Member Donald Coltharp and seconded by Council Member Nan Gilbert-Mathis
to allow City Staff to implement Stage 2 of the Drought Contingency Plan beginning
July 1, 2011, during this drought phase that we are all facing.

A copy of the Drought Contingency Plan was placed in the BANNER
and broadcasted on the radio.

Motion passed unanimously.

9.  Discuss and take action on bid received from E.A. Slate,
for property described as: 811 N. East Street, N ½ of 35 & 36, Block 7, McLain Addition for the amount of $250.00.  

Motion made by:
Council Member Donald Coltharp and seconded by Council Member Billy Henricks to
accept bid in the amount of $250.00, for property located at 811 N. East. 

Motion passed unanimously.

10. Discuss and take action on bid received from Suzanne Redder, for property described as: 107 S. Donald Street,
N Part of 1, Block A, Miller Addition, Volume 299, page 575,
for the amount of $150.00.

Motion made by:
Council Member Nan Gilbert-Mathis and seconded by Council Member Donald Coltharp
to accept bid in the amount of $150.00, for property located at 107 S. Donald Street.

Motion passed unanimously.

11.  Discuss and take action on bid received from
Regan Hollar, for property described as: 502 S. Tackitt Street, Lot 8-11, Block C, Reiman Addition for the amount of $300.00.

Motion made by:
Council Member Billy Henricks and seconded by Council Member Donald Coltharp to
accept bid in the amount of $300.00, for property located at 502 S. Tackitt Street.

Motion passed unanimously.

12.  Discuss and take action on bid received from
Regan Hollar, for property described as: 500 S. Tackitt Street, Lot 12, Block C, Reiman Addition for the amount of $100.00.

Motion made by:
Council Member Billy Henricks and seconded by Council Member Donald Coltharp to
accept bid in the amount of $100.00 for property described as 500 S. Tackitt.

Motion passed unanimously.

13.  Discuss and take action regarding City Pool Projects.

A Motion was made by:
Council Member David Horton and seconded by Council Member Donald Coltharp
to add a corner awning to the SW corner of the City Pool.

Motion passed unanimously.

Mayor Reeves called a recess at 8:47 p.m.

Public meeting resumes at 9:00 p.m.

PUBLIC MEETING CLOSES;
EXECUTIVE SESSION OPENS AT 9:03 p.m.

Executive Session (closed to the public) and pursuant to Chapter 551 of the Texas Local Government Code under:

14.  §551.074: Receive and discuss general information regarding Personnel Departments;
Electric, R.O. Plant, Street, Administrative, SFRE and Water/Sewer Departments.

EXECUTIVE SESSION CLOSES; PUBLIC MEETING REOPENS AT 9:40 p.m.

15.  Take action resulting from
deliberation regarding Executive Session.

No action was taken from deliberations in Executive Session.

16.  Adjournment made by MPT Winn and
seconded by Billy Henricks at 9:46 p.m.

PASSED AND APPROVED ON THIS 21ST  DAY OF AUGUST, 2011.

 

Mayor Ronald B. Reeves

ATTEST:

 

Conchita Torrez, TRMC, City Secretary