REGULAR CITY COUNCIL MEETING
AUGUST 18, 2011

A Regular City Council Meeting was held on Thursday, August 18, 2011 at 7:00 P.M. at the Portwood Arts and Civic Center, 800 E. Morris, Seymour, TX 76380.

Call to Order and Roll Call was
called by Mayor Ronald B. Reeves at 7:10 p.m.

Council Present:

Mayor Ronald B. Reeves, Council Members Donald Coltharp, David Horton,
Billy Henricks and MPT Sid Winn.

Council Absent:

Nan Gilbert-Mathis

Counsel Present:

none

City Staff Present:

Interim City Administrator John W. Studer, City Secretary Conchita Torrez,
Water/Sewer Supervisor Greg Shumate and Water Tech. Robert Torrez Sr.

Guests present:

John Stallings Jr, Brad Hammack, Tres Davis, Jonathan Witt,
Jeramie Barker, James Terrier, Cliff Porter, Betty Porter, Lauren Bush,
Brandy Laughlin, Paul Laughlin, Ken Martin and Myra Busby.

Pledge of Allegiance was led by Mayor Reeves.

Proclamation recognizing
Seymour Ministerial Alliance Appreciation Month
was read by Mayor Reeves.

Announcements from the Mayor:

No announcements were made by Mayor Reeves at this time.

Citizen’s questions and/or Comments:

No one in the audience had any questions or comments.

CONSENT AGENDA:
Items listed under the Consent Agenda are considered routine and are generally enacted in one motion. The exception to this rule is that a Council Member may request one or more items to be removed from the Consent Agenda for separate discussion and action.

1. CONSIDER APPROVING THE
CONSENT AGENDA AS FOLLOWS:

a.) Approve Thursday, July 21, 2011, Regular Meeting Minutes.

b.) Approve City Council Report for City Bills paid in July, 2011.

c.) Accept REPORTS
1. Monthly Investment Report
2. lst National Bank accounts report summary
3. Employee List
4. Golf Course Membership Total Report

d.) Accept and approve the Certified Tax Appraisal Roll (Certified Valuations) as prepared and presented by Ronnie Hargrove of the Baylor County Appraisal District for property in the city limits of the City of Seymour and subject to the ad valorem tax for Fiscal Year 2011-2012.

 END OF CONSENT AGENDA

Motion made by MPT Sid Winn and seconded by Council Member Donald G. Coltharp,
to accept Consent Agenda as presented by City Staff. Motion passed unanimously.

REGULAR MEETING RECESSES
TO HOLD PUBLIC HEARINGS at 7:12 p.m.

2. Conduct a Public Hearing to consider an Ordinance “regarding the adoption and Implementation of an Ordinance establishing the requirements for interconnection and parallel operation of Distributed Generation Facilities
within the City of Seymour Electric System.

No one spoke for or against the Ordinance.

3. Conduct a Public Hearing to consider proposals
for Grant Management, regarding The HOME Investment Partnership Program from the Texas Department of Housing and Community Affairs for Homeowner Rehabilitation
Assistance.

Mr. Trey Davis represented GrantWorks and gave an explanation to Mayor and City
Council regarding this grant. A total of 6 houses will be granted to qualifying customers
in the near future.

No one spoke for or against the proposals.

PUBLIC HEARING ENDS-
REGULAR MEETING RESUMES at 7:20 p.m.

4. Discuss and take action in adopting an Ordinance and establishing the requirements for interconnection and parallel operation of distributed generation facilities within the City of Seymour Electric System.

Motion made by Council Member Donald Coltharp and seconded by Council
Member Billy Henricks to pass Ordinance No. 2011-02, regarding the
establishment and requirement for interconnection and parallel operation of
distributed generation facilities within the City of Seymour Electric System.

5. Discuss, consider and take action regarding Grant Proposal received from Grantworks for the HOME Investment Partnership Program from the TDHCA for Homeowner Rehabilitation Assistance Program as presented by Martha Drake.

Motion made by Council Member Donald Coltharp and seconded by Council
Member David Horton to accept proposal received from Grant Works for the
 Home Improvement Investment Partnership Program from TDHCA for
Homeowner Rehabilitation Assistance Program as presented by Tres Davis,
GrantWorks Representative. Motion passed unanimously.

6. Discuss, consider and take action approving
Resolution No. 1337, Authorizing the award of contract for administration services and soft cost project management services for the Home Owner occupied
Housing Assistance program.

Motion made by Council Member Billy Henricks and seconded by Council Member
Donald Coltharp to approve Resolution No. 1337, authorizing the award of contract for
administration services and soft cost project management services for the Home Owner
 occupied Housing Assistance Program. Motion passed unanimously.

7. Discuss, consider and take action on bids received
from Jacob & Martin, regarding Sewer Line Improvements,
TDRA Project #710661.

Ken Martin, Jacob & Martin, Lld, discussed with Mayor and Council the opening of the
bids earlier that afternoon. Ken, stated the bids were opened and it was awarded to
Hypo Works, being the company with the lowest bid. He also stated that the City would
want to submit a request to TDRA for using force account instead of cash for its $25,000
match. This force account will include the city providing city street paving repair and
for installing 460 feet of 10” sewer line and one manhole. This force account work will
be deleted from the contractor’s contract according to DA 1 and DA 2. In the same
future change order the city will want to extend the sewer line another 1,000 feet to the
west (this line work was included in the environmental clearance) in order to complete
the project. Ken stated he understood that 1,000 feet line addition may require an
amendment, but the actual change in the contract amount will be less than 5%.

After discussion, a motion was made by Council Member Donald Coltharp and seconded
by MPT Sid Winn, to accept all the recommendations from Ken Martin for the Sewer
Line Improvement Project, #710661. Motion passed unanimously.

REMOVE FROM TABLE:

8. Discuss, consider and take action
regarding Water Well Report.

Water Well Report was discussed and left at the current state which is Stage 2.
No action was taken.

9. Discuss and take action on update received from
Lauren Bush, regarding website information.

Lauren gave Mayor Reeves and Council Members an update regarding the website. She
stated that after visiting with the Chamber of Commerce Board, they were willing to go
on board with the new website. The only other thing Lauren stated was to find a
person/volunteer to work with the website and help create it.

MPT Winn suggested not tabling the item, but allows city staff to consider all the
options and to come back to the September Council Meeting and make
recommendations to the City Council. Everyone agreed. No action was taken.

10. Discuss and take action regarding
quotes received from Brad Hammack, Seymour Restoration Auditorium Committee.

After discussing all the quotes, and receiving information from Mr. Brad
Hammack, MPT Sid Winn, suggested that no action be taken, but to allow the
Committee to look into a long range plan, prioritize the items and put a cost to each
project and then present the Mayor and Council with definite figures.

Everyone agreed and no action was taken.

11. Discuss and take action regarding information
received from Merle Knox with Knox Waste Service.

Information was received from Merle Knox regarding a 5% increase in trash
services, due to the increase in fuel, landfill, insurance and labor, effective
October 1, 2011. After reviewing information a Motion was made by MPT Sid
Winn and seconded by Council Member Billy Henricks to table this item until
further figures would be presented by Interim John Studer.

 Motion passed unanimously.

12. Discuss and take action regarding rate
and usage of non potable water rack, located on
E. California Street.

A discussion was made to whether the water rack located on E. California Street should
be left on an honor system. Currently, a $2 charge per 1,000 gallons of water is set.

Motion made by Council Member David Horton and seconded by Council Member
Donald Coltharp to allow Water/Sewer Supervisor Greg Shumate to check into some
prices regarding a coin operated meter. Motion passed unanimously.

 13. Discuss and take action regarding bid received from
Bo Borland, on property described as E/108’ of 9-12 Block, Reiman Addition in the 500 Block of
S. East Street, for the amount of $150.00.

Motion made by MPT Winn and seconded by Council Member Billy Henricks to approve
bid of $150 on property located on the 500 block of S. East Street as given by Bo
Bourland. Motion passed unanimously.

REGULAR MEETING CLOSES AT 9:18 P.M.,
MAYOR REEVES CALLED FOR A
BRIEF RECESS AT THIS TIME.

Executive Session begins at 9:23 p.m.

14. Executive Sessions: Pursuant to Chapter 551 of the
Local Government Code
under: Section 551.074- Receive and discuss general information received from
Interim City Administrator regarding Personnel Departments:
(a) Electric Department
(b) Water Department
(c ) Utility Department

Mayor Reeves asked City Secretary Torrez to dismiss herself from
Executive Session at 9:35 p.m.

END OF EXECUTIVE SESSION;
REGULAR MEETING RESUMES AT 10:30 P.M.

15. Take Action resulting from
deliberations during Executive Session.

No action was taken during Executive Session.

16. Adjournment by MPT Winn and seconded by
Council Member Henricks to adjourn meeting at 10:35 p.m. Motion passed unanimously.

 PASSED AND APPROVED ON THIS
THE 15TH DAY OF SEPTEMBER, 2011.

 Mayor Ronald B. Reeves

 Attest:

 

 Conchita Torrez , City Secretary, TRMC

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