REGULAR CITY COUNCIL MEETING
DECEMBER 15, 2011
A Regular City Council Meeting was held on Thursday, December 15, 2011 at 7:00 p.m. at the Portwood Arts and Civic Center, 800 E. Morris, Seymour, TX 76380.
Call to Order and Roll Call:
by Mayor Ronald B. Reeves at 7:05 p.m.
Council Present:
Donald G. Coltharp, David Horton, Nan Gilbert-Mathis, Billy Henricks and MPT Sid Winn.
Counsel Present:
none
City Staff Present:
ICA John W. Studer and City Secretary Conchita Torrez.
Guests:
Jim Castagna and Jonathan Witt
Mayor Reeves led The Pledge of Allegiance.
Announcements from the Mayor:
no announcements by Mayor Reeves at this time.
Citizen’s Comments/ Questions:
No comments/questions by anyone at this time.
CONSENT AGENDA:
Items listed under the Consent Agenda are considered routine and are generally
enacted in one motion. The exception to this rule is that a Council Member may request
one or more items to be removed from the Consent Agenda for separate
discussion and action.
1. Consider approving the consent agenda as follows:
(a.) Approve meeting minutes from Thursday, November 17, 2011, Meeting Minutes.
(b.) Approve the Accounts Payable Report for the month of November, 2011.
(c.) Accept Reports
1. Monthly Investment Report
2. First National Bank accounts report summary
3. Employee List
4. SFRE Membership Total Report
Motion made by:
Council Member Billy Henricks and seconded by Council Member David Horton to accept the Consent Agenda as presented by City Staff.
Motion passed unanimously.
2. Discuss, consider and take action regarding
Memorandum of Agreement between the City of Seymour
and Helen Farabee Center, for the period of January 1, 2012
through August 31, 2013.
Motion made by:
Council Member David Horton and seconded by Council Member Nan
Gilbert-Mathis to accept the Memorandum of Agreement between The City of Seymour
and Helen Farabee Center.
Motion passed unanimously.
3. Discuss, consider and take action on Franchise Agreement between The City of Seymour and Santa Rosa Telephone Cooperative for the period of January 1, 2012 to
January 1, 2017.
Motion made by:
Council Member David Horton and seconded by MPT Sid Winn to accept
the Franchise Agreement between The City of Seymour and Santa Rosa Telephone
Cooperative for the period of January 1, 2012 to January 1, 2017.
Motion passed unanimously.
4. Discuss, consider and take action
regarding projects for the Seymour Auditorium.
Motion made by:
MPT Sid Winn and seconded by Council Member David Horton to table this
agenda item until further information is obtained.
Motion to table item passed unanimously.
5. Discuss, consider and take action on presentation from Jonathan Witt, regarding contract and payment of work completed on City of Seymour computer server.
Motion made by:
Council Member Billy Henricks and seconded by Council Member Nan
Gilbert-Mathis for the City of Seymour and Jonathan Witt to enter into a Computer Contract
in the amount of $4,500.00 (2 year contract).
Motion passed unanimously.
6. Hear presentation of annual audit, as prepared by Jim Castagna, C.P.A., with the firm of Davis Kinard Company,
under contract, for City of Seymour, budget year
beginning October 1, 2010 and ending September 30, 2011.
Mr. Jim Castagna presented Mayor Reeves and City Council with the Annual Financial
Report for the Fiscal Year ending September 30, 2011. A copy of the Audit Report may be
viewed at City Hall if interested.
7. Discuss, consider and take action, to accept the
annual audit as prepared by Jim Castagna, C.P.A.,
with the firm of Davis Kinard Company, under contract,
for City of Seymour budget year, beginning, October 1, 2010
and ending September 30, 2011.
Motion made by:
Council Member Nan Gilbert-Mathis and seconded by
Council Member Billy Henricks to accept the annual audit as prepared by
Jim Castagna, C.P.A., with Davis Kinard Company.
Motion passed unanimously.
8. Discuss, consider and take action, to contract the
firm of Davis Kinard Company, to conduct the
annual audit for the City of Seymour, for the year beginning October 1, 2011 and ending September 30, 2012.
Motion made by:
Council Member Nan Gilbert- Mathis and seconded by MPT Sid Winn allow
Davis Kinard Company to conduct the annual audit for the City of Seymour, for the year
beginning October 1, 2011 and ending September 30, 2012.
Motion passed unanimously.
Regular Meeting Closes at 8:45 p.m.,
followed by a short recess.
Executive Session begins at 8:50 p.m.
9. An Executive Session pursuant to Chapter 551 of the
Texas Local Government Code under Section 551.074
Personnel Matter: Regarding general information
received from Interim City Administrator John Studer,
City of Seymour departments:
Street Department and Water/Sewer Department.
Executive Session Closes at 10:05 p.m.
and Regular Meeting Resumes
10. Take action if any resulting
from deliberations during Executive Session.
(a) Street Department (b) Water/Sewer Department
Motion made by:
Council Member David Horton and seconded by Council Member Billy
Henricks to allow Interim City Administrator Studer to do as directed regarding merit raises,
effective on the first pay period in January 2012.
Motion passed unanimously.
11. Adjournment by MPT Winn and seconded by Council Member Billy Henricks at
10:08 p.m.
Note: The Council reserves the right to vote or to act in
open session upon each of the items listed in this agenda.
PASSED AND APPROVED THIS THE19TH DAY OF JANUARY, 2012.
Mayor Ronald B. Reeves
ATTEST:
Conchita Torrez- City Secretary TRMC
