REGULAR CITY COUNCIL MEETING
Thursday • April 18, 2013, • 7:00 P.M.

A Regular City Council Meeting was held on Thursday, April 18, 2013, at 7:00 P.M. at the Portwood Arts and Civic Center, 800 E. Morris, Seymour, TX 76380.

Call to Order, Roll Call and Pledge of Allegiance
by Mayor Ronald B. Reeves at 7:04 p.m.

Proclamation:
Relay for Life 2013 was read by Mayor Reeves.

Council Present:
Mayor Reeves, Councilmember Donald Coltharp, David Horton,
Billy Henricks and Monty Glass.

Council Absent:
MPT Nan Gilbert-Mathis

City Staff Present:
Interim John W. Studer, City Secretary and Conchita Torrez

Guests:
Toby Hines, Patty Hines, Billy Henderson, Mike Bland, Deborah Bland,
Paul Jasin, Vince Viaille and Dale Maxwell.

Announcements from Mayor:
Mayor Reeves announced that they had been blessed with a grandson

Citizen’s questions and/or Comments:
No comments from anyone at this time.

CONSENT AGENDA:
Items listed under the Consent Agenda are considered routine and are generally enacted in one motion. The exception to this rule is that a Council Member may request one or more items to be removed from the Consent Agenda for separate discussion and action.

1. Consider Approving The Consent Agenda As Follows:

a) Approve Thursday, March 21, 2013, Regular Meeting Minutes.

b) Approve the City Council Report for City Bills paid in March 2013.

c) Accept Reports

1. Monthly Investment Report
2. First National Bank accounts report summary
3. Employee List /Golf Course Membership Report

d) Accept and approve the Second (2nd ) Quarter Investment Report as presented by City of
Seymour Investment Officers.
Motion made by Councilmember Coltharp, second by Councilmember Glass to accept and
approve Consent Agenda as presented by City Staff.

End of Consent Agenda

2. Hear presentation from Mr. Paul N. Jasin, Specialized Public Finance Inc., offering Financial Advisory services regarding future financing options for the Selenium problem.

Mr. Paul Jasin and Vince Viaille with Specialized Public Finance Inc., gave a finance
overview presentation regarding future finance options for the City of Seymour to consider
the Selenium issue. Mr. Viaille shared the most commonly used debt instruments for cities
along with information regarding sources of Capital.

Mr. Jasin also shared his expertise and gave a summary of financing options.

Mayor and City Council thanked the gentlemen f
or their time and research on this important Item.

Regular Meeting closes and
Public Hearing begins at 7:49 p.m.

3. A Public Hearing to receive information and input from Emergency Management Coordinator Billy Henderson regarding a Mitigation Action Plan for the City of Seymour.

(Please note no action is required at this time.)

Emergency Management Coordinator Billy Henderson along with Mike Bland gave
information regarding the process and benefits of having a Mitigation Action Plan in hand.

The purpose of the plan was created in order to save lives and reduce injuries, prevent or
reduce property damage, reduce economic losses, in the event of a disaster.

Billy Henderson stated the importance of being prepared
in the event Baylor County would
be struck with a disaster.

No action was required by council at this time.

Mayor and City Council thanked Mr. Henderson and Mr. Bland for their time and thanked
them for their continued work and support that they provide the city as well as the county.

Public Hearing Ends and Regular Meeting Resumes at 8:00 p.m.

Remove Agenda Items #3-8 from table
Motion made by Councilmember Coltharp, second by Councilmember Horton to remove
tabled items from the agenda.
Passed unanimously.

4. Discuss and take action on bid received from Sharon Slate for 211 N. Arkansas,described as Lot 12, Block 39, Morris Addition in the amount of $500.00.

Motion made by Councilmember Coltharp, second by Councilmember Horton
to reject bid of $500 from Sharon Slate for property described as 211 N. Arkansas Street,
Lot 12, Block 39, Morris Addition.
Passed unanimously to reject bid.

5. Discuss and take action on bid received from Danny Hrncirik for 1203 N. Browning Street, described as Lot N/2,3 and 4,
Block 20, Bennett Addition in the amount of $150.00.

Motion made by Councilmember Coltharp, second by Councilmember Horton to reject bid of
$150 from Danny Hrncirik for property described as 1203 N. Browning Street, described as
Lot N/2, 3 and Block 4, Block 20, Bennett Addition.
Motion passed unanimously to reject bid.

6. Discuss and take action on bid received from Bradley James for property described as S/53’ of SE/4, Block 1, S & D Addition in the amount of $100.00

Motion made by Councilmember Horton, second by Councilmember Coltharp to reject bid of
$100 from Bradley James for property described as S/53’ of SE/4, Block 1, S & D Addition.
Motion passed unanimously to reject bid.

7. Discuss and take action on bid received from Bradley James for property described as N/53 ft, Lot 1, Block 1, S & D Addition in the amount of $50.00.

Motion made by Councilmember Coltharp, second by Councilmember Glass to reject bid of
$50 from Bradley James for property described as N/53ft, Lot 1, Block 1, S & D Addition.
Motion passed unanimously to reject bid.

8. Discuss and take action on bid received from Curtis Moore for property described as S 53ft, Block 1, S & D Addition in the amount of $200.00.

Motion made by Councilmember Horton, second by Councilmember Glass to reject bid of
$200 from Curtis Moore for property described as S/53’, Block 1, S & D Addition.
Motion passed unanimously to reject bid.

End of Tabled Items

9. Discuss and take action to adopt Ordinance No. 2013-01, Ordinance declaring the month of April as Fair Housing Month as required by law.

Mayor Reeves read Ordinance No. 2013-01, declaring Fair Housing Month and entertained a
motion. Motion made by Councilmember Henricks, second by Councilmember Glass to
accept and approve Ordinance No. 2013-01.
Motion passed unanimously.

Regular Meeting ends and Executive Session begins at 8:10 p.m., at which time Mayor Reeves called for a recess.

Recess ends and Executive session begins at 8:15 p.m.

10. An Executive Session closed to the public and
pursuant to Chapter 551 of the Texas Local Government Code under: §551.074;

General Information regarding City of Seymour Departments: Electric, Water/Sewer, R.O.,
Police, Park, SFRE and Street Department.

Executive Session closes at 9:05 p.m.

Executive Session (Agenda item #11) begins at 9:06 p.m.

11. An Executive Session closed to the public and pursuant to Chapter 551 of the Texas Local Government Code under: §551.074 Personnel Matters- Fire Marshall Position.

To deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of a public officer or employee.

Executive Session closes at 9:11 p.m.

Executive Session (Agenda item #12) begins at 9:12 p.m.

12. An Executive Session closed to the public and pursuant to Chapter 551 of the Texas Local Government Code under: §551.074 Personnel Matters- Police Officer Position

To deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal or a public officer or employee.

Executive Session closes at 9:23 p.m.

Executive Session (Agenda item #13) begins at 9:23 p.m.

13. An Executive Session closed to the public and pursuant to Chapter 551 of the Texas Local Government Code under: §551.074Personnel Matters- Animal Control/Street Laborer
Position

To deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal or a public officer or employee.

Executive Session closes at 9:30 p.m.

Executive Session (Agenda item #14) begins at 9:30 p.m.

14. An Executive
Session closed to the public and pursuant to Chapter 551 of the Texas Local Government Code under: §551.074 Personnel Matters- Street Laborer Position

Executive Session closes and
Regular Meeting resumes at 9:33 p.m.

15. Take action regarding deliberation in first Executive Session.
No action taken regarding this Executive Session.

16. Take action regarding deliberation
in second Executive Session.

Motion made by Councilmember Horton, second by Councilmember Coltharp,
for City of Seymour to eliminate position of Fire Marshall, effective immediately.
Motion passed unanimously.

17. Take action regarding deliberation
in third Executive Session.

Motion made by Councilmember Henricks, second by Councilmember Glass
to allow an increase in pay to Police Officer Clark, retro to pay period that begins on the 15th of April, 2013.
Motion passed unanimously.

18. Take action regarding deliberation
in fourth Executive Session.

Motion made by Councilmember Horton, second by Councilmember Glass to allow an
increase in pay to street/animal control person, effective the next pay period
and will revisit evaluation in 1 (one) year.
Motion passed unanimously.

19. Take action regarding deliberation
in fifth Executive Session.

Motion made by Councilmember Horton, second by Councilmember Glass to allow an
increase in pay to street laborer Cody Holub, and reassess in 6 months as per
recommendation of Street Supervisor Adam Sturgeon.
Motion passed unanimously.

20. Adjournment by Councilmember Donald Coltharp, second by Councilmember BillyHenricks to adjourn meeting at 9:45 p.m. Motion passed unanimously.

Note: The Council reserves the right to vote or to act in open session OR
go into Executive Session upon any of the items listed in this agenda.

PASSED AND APPROVED ON THIS
THE 16TH DAY OF MAY, 2013.

TOBY HINES
MAYOR

ATTEST:

CONCHITA TORREZ, CITY SECRETARY