REGULAR COUNCIL MEETING
Thursday • August 16, 2012 •  7:00 P.M. 

A Regular City Council Meeting was held on Thursday, August 16, 2012 at 7:00 P.M. at the Portwood Arts and Civic Center, 800 E. Morris, Seymour, TX 76380.

Call to Order, Roll Call and Pledge of Allegiance:
was led by Mayor Ronald B. Reeves at 7:08 p.m.

Proclamation:
Seymour Ministerial Alliance Appreciation Month was read by Mayor Reeves.

Council Present:
Mayor Ronald B. Reeves, Council Members Donald Coltharp,
David Horton, BillyHenricks and Monty Glass.

Counsel Present:
none

City Staff Presen:
Interim City Administrator John W. Studer and City Secretary Conchita Torrez.

Guests Present:
Linda Gilbreath, Kelly Fest, Donna Fest, Ken Martin and Cloy Richards.

Announcements from the Mayor:
No announcements at this time.

Citizen’s questions/comments:
No questions/comments at this time.

CONSENT AGENDA:
Items listed under the Consent Agenda are considered routine and are generally enacted in one motion. The exception to this rule is that a Council Member may request one or more items to be removed from the Consent Agenda for separate discussion and action.

1.     CONSIDER APPROVING
THE CONSENT AGENDA AS FOLLOWS:

a.) Approve Thursday, July 19, 2012, Regular Meeting Minutes and August 2, 2012, Special Meeting/Budget Workshop.

b) Approve City Council Report for City Bills paid in z

c.) Accept REPORTS:
1. Monthly Investment Report
2. lst National Bank accounts report summary
3. Employee List /Golf Course Membership Total Report

d.) Accept and approve the Certified Tax Appraisal Roll (Certified Valuations) as prepared and presented by Ronnie Hargrove of the Baylor County Appraisal District for property in the city limits of the City of Seymour and subject to the ad valorem tax for the Fiscal Year 2012.

Motion:
made by Council Member Donald Coltharp and seconded by Council Member Monty Glass to approve the consent agenda as presented by City Staff.

Passed unanimously.

END OF CONSENT AGENDA

REGULAR MEETING RECESSES
TO HOLD PUBLIC HEARING AT 7:14 P.M.

MPT Nan Gilbert-Mathis arrived at 7:15 p.m.

2. Conduct a Public Hearing regarding a proposed
2013-2014 Rural Community Development Block Grant application by the City of Seymour.

Mr. Cloy Richards explained to Mayor and City Council the purpose of the
Public Hearing regarding a proposed Community Development Block
Grant Program application. The purpose of this grant is to try to receive
assistance for water/sewer improvements.

PUBLIC HEARING CLOSES AND
REGULAR MEETING RESUMES AT 7:18 P.M.

3. Discuss and consider Resolution No. 1349- authorizing submittal of an application for the 2013-2014 Texas Community Development Block Grant assistance.

Motion:
made by Council Member Coltharp and seconded by Council Member Billy Henricks
to approve Resolution No. 1349.

Passed unanimously.

4. Discuss and consider Resolution No. 1350-applying for
2013-2014 Rural Community Development Block Grant assistance for the Planning/Capacity Building Fund.

 Motion:
made by Council Member Horton and seconded by Council Member
 Monty Glass to approve Resolution No. 1350.

Passed unanimously.

5. Discuss and consider Resolution No. 1351 designating a Citizens Advisory Committee for the 2013-2014, Texas CDBG.

Motion made by Council Member Coltharp and seconded by Council
Member Billy Henricks to approve Resolution No. 1351.

Motion passed unanimously.

6. Discuss and consider Resolution No. 1352 to apply for
2012 Texas Community Development Block Grant Program assistance under the Disaster Relief Fund.

Motion:
made by Council Member Henricks and seconded by Monty Glass
to approve Resolution No. 1352.

Motion passed unanimously.

At this time Mayor Reeves asked that agenda
item #8 be addressed before item #7.

8. Discuss, consider and take action regarding request
from Kelly Fest to open a non- retail business establishment
at 208 W. Custer Street.

Motion:
made by Council Member Coltharp and seconded by Council
 Member Glass to allow Ms. Kelly Fest to open a non-retail business at 208
W. Custer Street.

Motion passed unanimously.

At 7:35 p.m., Mayor Reeves called for a recess to allow
Mr. Cloy Richards time to gather necessary paperwork
from City Staff.

At 7:45 p.m., meeting was
called back to order by Mayor Reeves.

REMOVE FROM TABLE AGENDA ITEM #7

MPT Gilbert-Mathis made a motion to remove item #7 and seconded by Council Member Glass to remove agenda item from table.

7. Discuss, consider and take action regarding
“Burnt Building” located on the 100 block of
N. Washington Street.

Motion:
made by Council Member Coltharp and seconded by Council Member Monty Glass
to allow ICA Studer to gather price and reference information.

Motion passed unanimously.

REGULAR MEETING CLOSES;
EXECUTIVE SESSION BEGINS AT 8:03 P.M.

9. Executive Session:
Pursuant to Chapter 551 of the Local Government Code under: Section 551.074- Receive and discuss general information received from Interim City Administrator regarding Personnel
Departments: Electric, Water/Sewer, R.O. , SFRE/ Park, Police Dept., and Street.

END OF EXECUTIVE SESSION;
REGULAR MEETING RESUMES AT 8:55

 10. Take action from deliberations during Executive Session.

 No action taken from deliberations during Executive Session.

11. Adjournment by MPT Gilbert-Mathis and seconded by Council Member Coltharp to adjourn at 8:58 p.m.

Note: The Council reserves the right to vote or to act in open session OR
go into Executive Session upon any of the items listed in this agenda.

 Passed and Approved on this
20TH DAY OF SEPTEMBER, 2012.

 Mayor Ronald B. Reeves

 ATTEST:

 City Secretary, Conchita Torrez