REGULAR CITY COUNCIL MEETING
Thursday • December 20, 2012 • 7:00P.M.

A Regular City Council Meeting was held on Thursday, December 20, 2012 at 7:00 p.m. at the Portwood Arts and Civic Center, 800 E. Morris, Seymour, TX 76380.

Call to Order, Roll Call and Pledge of Allegiance
was led by Mayor Ronald B. Reeves at 7:02 p.m.

Council Present:
Mayor Ronald B. Reeves, Council members David Horton, MPT Nan Gilbert-Mathis, Billy Henricks and Monty Glass.

Council Absent:
Councilmember Donald G. Coltharp

Counsel Present:
None

City Staff Present:
Interim City Administrator John W. Studer and City Secretary Conchita Torrez.

Guests:
Jim Castagna and Steven Todd

Announcements from the Mayor:
No announcements from the Mayor at this time.

Citizen’s questions and/or comments:
No questions or comments at this time.

CONSENT AGENDA:
Items listed under the Consent Agenda are considered routine and are generally enacted in one motion. The exception to this rule is that a Council Member may request one or more items to be removed from the Consent Agenda for separate discussion and action.

1. Consider approving the consent agenda as follows:

(a.) Approve meeting minutes from Thursday, November 15, 2012
and Special Called Meeting Minutes for December 13, 2012.

b.) Approve the Accounts Payable Report for the month of November, 2012.

(c.) Accept Reports
1. Monthly Investment Report
2. First National Bank accounts report summary
3. Employee List/ SFRE Membership Total Report

Motion made by Councilmember Billy Henricks and second by MPT Nan Gilbert-Mathis
to accept Consent Agenda as presented by City Staff.
Passed unanimously.

END OF CONSENT AGENDA

REGULAR MEETING ENDS; PUBLIC HEARING(S)
BEGIN AT 7:05 P.M.

2. The City of Seymour conducting a Public Hearing regarding the opening of an alleyway located in the East One-Half of original S. East Street between Lincoln Street on the North and China Street on the South.

Interim CA Studer explained that the opening of an alleyway was necessary in order for
Dollar General to exist in described location and allow them to obtain the necessary utilities.

3. The City of Seymour conducting a Public Hearing regarding the request of landowner Michael Rouswell, to
change zoning location from R-1 to B-2, on property described as 700 East Street, Lot 1-6, Block “K”,
Reiman Addition.

Interim CA Studer explained that landowner Michael Rouswell had requested the
change in zoning location from R-1 to B-2, on property described as 700 East Street,
Lot 1-6, Block “K”, Reiman Addition. All the necessary steps to honor this
request had been taken by the City.

PUBLIC HEARINGS CLOSE;
REGULAR MEETING RESUMES AT 7:08 P.M.

4. Discuss, consider and take action regarding the opening of an alleyway located in the East One-half of original
S. East Street between Lincoln Street on the North and
China Street on the South.

No nays or yeas given in this Public Hearing.

Motion made by MPT Mathis and second by Councilmember Glass to the opening of the
alley way described in the Public Hearing.
Passed unanimously.

5. Discuss, consider and take action regarding
Public Hearing regarding the request of landowner
Michael Rouswell, to change zoning location from
R-1 to B-2, on property described as 700 East Street,
Lot 1-6, Block “K” Reiman Addition.

No nays or yeas given in this Public Hearing.

Motion made by Councilmember Horton, second by Councilmember Glass to accept request
from landowner Michael Rouswell, to change zoning location from R-1 to B-2, on property
described as 700 East Street, Lot 1-6, Block “k”, Reiman Addition.
Passed Unanimously.

These agenda items were removed from the table and presented to Council.

6. Discuss, consider and take action regarding Water Tank Maintenance Contract between City of Seymour and
Utility Service Co., Inc. for a 150,000 G.S.T.-Dry Tank
located at 1099 N. Grossman Street.

Motion made by Councilmember Horton, second by Councilmember Henricks
to take no action on this agenda item.
Motion passed unanimously.

7. Discuss, consider and take action regarding Water Tank Maintenance Contract between City of Seymour and
Utility Service Co., Inc. for a 200,000 Standpipe School Tank located at 500 Stadium Drive.

Motion made by Councilmember Horton, second by Councilmember Henricks to accept
contract between City of Seymour and Utility Service Co. for a 200,000 Standpipe School
Tank at 500 Stadium Drive.
Motion passed unanimously.

8. Discuss, consider and take action regarding Water Tank Maintenance Contract between City of Seymour and
Utility Service Co., Inc. for a 150,000 Elevated City Hall Tank located at 300 N. Washington Street.

Motion made by Councilmember Horton, second by MPT Mathis to accept contract between
City of Seymour and Utility Service Co. for a 150,000 Elevated City Hall Tank located at 300
N. Washington Street.
Motion passed unanimously.

9. Hear presentation of annual audit, as prepared by
Jim Castagna, C.P.A., with the firm of Davis Kinard Company, under contract, for City of Seymour, budget year beginning October 1, 2011 and ending September 30, 2012.

Mr. Jim Castagna presented the annual audit to Mayor Reeves and City Council.
After going over the audit with Mayor, City Council and Staff, Castagna commented that the
Council was to be commended on the City’s financial turnaround. Castagna stated that in
his review of council minutes and reviewing several transactions, it was apparent that the
council is carefully reviewing disbursements and long-term effects of those disbursements
on council finances.
No action needed on this agenda item.

10. Discuss, consider and take action, to accept the annual audit as prepared by Jim Castagna, C.P.A., with the firm of Davis Kinard Company, under contract, for City of
Seymour budget year, beginning, October 1, 2011 and ending September 30, 2012.

Motion made by Councilmember Henricks, second by MPT Mathis to accept annual audit as
presented by Jim Castagna with the firm of Davis Kinard Company.
Motion passed unanimously.

11. Discuss, consider and take action, to contract the firm of Davis Kinard Company, to conduct the annual audit for the
City of Seymour, for the year beginning October 1, 2012
and ending September 30, 2013.

Motion made by Councilmember Horton and second by
Councilmember Glass to table this item.
Motion to table passed with (3) yeas and (1) nay.

12. Discuss, consider and give direction to City Administrator on quotes received on Seymour Fireman’s Building located at 319 N. Washington Street regarding roof.

Motion made by Councilmember Horton, second by MPT Mathis to table this agenda item
and give Councilmember Glass a chance to inspect the roof.
Motion passed unanimously.

13. Discuss, consider and give direction to City Administrator on quote received from John Byrket regarding cost to repair Foyer at Seymour Police Department.

At Council meeting, Mayor Reeves removed this item from the agenda, therefore, no action
was taken.

Regular Meeting Closes:
Executive Session to Begin at 8:51 P.M.

14. An Executive Session pursuant to Chapter 551 of the
Texas Local Government Code under
Section 551.074 Personnel Matters: General Discussion regarding Street, Water/Sewer, Light, R.O.,
Police, Administration and Park Department.

Executive Session Closes:
Regular Meeting Resumes at 9:25 P.M.

15. Take action if any resulting from
deliberations during Executive Session.

Regarding the Administration (Auditorium), a motion was made by Councilmember Horton,
second by Councilmember Glass to allow Star Council to promote events and concession
stand. City Council will maintain and make decisions regarding the renovations of the
auditorium. City Council also stated that they would be open to all suggestions with council
making the final decisions.
Motion carried with 3 yeas and 1 nay.

Regarding Police Department, a motion was made by Councilmember Henricks and second
by Councilmember Glass to give Interim City Administrator John Studer direction regarding
a School Program Officer.
Motion passed unanimously.

16. Adjournment by MPT Mathis,
seconded by Councilmember Henricks to adjourn.

Motion passed unanimously.

Note: The Council reserves the right to vote or to act
in open session upon each of the items listed in this agenda.

PASSED AND APPROVED ON THIS THE 24th DAY OF JANUARY, 2013.

Mayor Ronald B. Reeves

ATTEST:

Conchita Torrez, City Secretary, TRMC