REGULAR CITY COUNCIL MEETING
Thursday • February 21, 2013 • 7:00 P.M.

A Regular City Council Meeting was held on Thursday, February 21, 2013 at 7:00 P.M. at the Portwood Arts and Civic Center, 800 E. Morris, Seymour, TX 76380.

Call to Order, Roll Call and Pledge of Allegiance:
by Mayor Ronald B. Reeves at 7:00 p.m.

Council Present:
Mayor Ronald B. Reeves, Councilmember’s Donald Coltharp, David Horton,
MPT Nan Gilbert-Mathis, Billy Henricks and Monty Glass.

Council Absent:
None

Counsel Present:
None

City Staff Present:
Interim City Administrator John Studer, City Secretary Conchita Torrez
and Finance Director Mary Griffin.

Guests Present:
Jerry Kuhler, Robert Hejl, Matt Gwinn and Jonathon Witt.

Announcements from Mayor:
No announcements at this time.

Citizens Questions/Comments:
No comments or questions at this time by citizens.

CONSENT AGENDA:
Items listed under the Consent Agenda are considered routine and are generally enacted in one motion. The exception to this rule is that a Council Member may request one or more items to be removed from the Consent Agenda for separate discussion and action.

1. CONSIDER APPROVING THE
CONSENT AGENDA AS FOLLOWS:

a.) Approve Thursday, January 24th, Regular Called Meeting Minutes

b.) Approve City Council Report for City bills paid in January, 2013.

c.) Accept REPORTS1. Monthly Investment Report
2. First National Bank accounts report summary
3. Employee List/Golf Course Membership total

d.) Approve the General Election Order for Saturday, May 11, 2013, for the
City of Seymour City Council Positions; Mayoral Position, Councilmember Place #2, Councilmember Place #4, for a Two Year Term.
**Aprobar la Orden de Eleccion General para el Sabado, 11 de Mayo, 2013 para las posiciones del Consejo de la Cuidad de Seymour. Consejal lugar #2, Consejal lugar #4 y Posicion de Mayoral.

e.) Approve Resolution No. 1361, to appoint Election Judges and Clerks for Saturday, May 11, 2013, City of Seymour General Election.
**Aprueban Resolucion para designer a los Jueces de la Eleccion y Secretarios para Sabado, 11 de Mayo, 2013, Elecciones Generals de la Cuidad de Seymour.

f.) Authorize City Staff to advertise for “City Wide Spring Clean up Week“
to be held Saturday, April 6th through Sunday, April 14th, 2013.

END OF CONSENT AGENDA

Motion made by Councilmember Donald Coltharp, second by Councilmember Billy Henricks to approve Consent Agenda as presented by City Staff.
Motion passed unanimously.

REGULAR MEETING CLOSES/
PUBLIC HEARING BEGINS AT 7:03 P.M.

2. A Public Hearing on a proposed infrastructure fee to be applied to the City of Seymour Utility bills regarding the Water Tower(s). Amount applied will be between $4.00-$5.00 dollars on a monthly basis.

Mayor Reeves explained that the water towers are in much need of repairs. The Mayor and City Council found this infrastructure fee to be the best plan for the citizens and City of Seymour. The City of Seymour will be entering a 10 year maintenance plan with a company to refurbish the towers. The cost is very expensive, but, would benefit the entire community. A standard amount will be applied to utility bills effective March 1, 2013. The amount in consideration would be between $4.00-$5.00.

Mr. Jerry Kuhler and Mr. Robert Hejl attended the Public Hearing.

No other questions or comments were made, therefore, Public Hearing closed.

PUBLIC HEARING CLOSES/
REGULAR MEETING RESUMES AT 7:13 P.M.

3. Discuss, consider and take action
on proposed infrastructure fee.

Motion made by Councilmember Donald Coltharp, second by Councilmember Monty Glass, to take action on setting a $5.00 infrastructure fee to each utility account, beginning March 1, 2013. Motion passed unanimously.

4. Discuss, consider and take action regarding
computer service agreement between the City of Seymour
and Jonathan Witt.

Motion made by Councilmember Donald Coltharp, second by Councilmember Billy Henricks for the City of Seymour to accept a 2 year contract with Jonathan Witt regarding computer services in the amount of $6,000.00.
Motion passed unanimously.

5. Discuss, consider and take action regarding bids received for property described as 807 N. East Street, Lot 34S ½ of 35, Block 7, McLain Addition.

E.A. Slate- $1,500.00 OR Clara Zavala bid-$200.00

Motion made by Councilmember Donald Coltharp, second by Councilmember Monty Glass to accept bid of $1,500.00 from E.A. Slate for property described as 807 N. East Street, Lot 34S ½ of 35, Block 7, McLain Addition. Motion passed unanimously.

6. Discuss, consider and take action regarding bid received from Doyle James on property described as N53ft, Block 2, S
& D Addition for $50.00.

Motion made by MPT Nan Gilbert-Mathis, second by Councilmember David Horton to
accept bid of $50.00 from Doyle James on property described above.
Motion passed
unanimously.

7. Discuss, consider and take action regarding bid received from Doyle James on property
described as S53ft, Block 2, S & D Addition for $200.00.

Motion made by MPT Nan Gilbert-Mathis, second by Councilmember Billy Henricks to accept bid of $200.00 from Doyle James on property described above. Motion passed unanimously.

8. Discuss, consider and approve Resolution No. 1362, Resolution for Police Department to submit a grant application for Audio/Video and Radar Equipment and amend Resolution No. 1360.

Motion passed by Councilmember Donald Coltharp, second by MPT Nan Gilbert-Mathis, to accept Resolution No. 1362, allowing Police Department to submit a grant application for Audio/Video and Radar Equipment and also amend Resolution No. 1360.
Motion passed unanimously.

9. Discuss, consider and take action regarding the Interlocal Agreement for the Lease of Election Equipment between
City of Seymour and Baylor County.

Motion made by Councilmember Billy Henricks, second by Councilmember Monty Glass to accept Interlocal Agreement between the City of Seymour and Baylor County regarding the lease of election equipment.
Motion passed unanimously.

Remove tabled agenda item from
January 24, 2013 Council Meeting.

10. Discuss, consider and take action regarding
window blinds for City Hall Offices.

Motion made by MPT Nan Gilbert-Mathis, second by Councilmember Monty Glass to allow
A & E to provide mini blinds for the windows at City Hall and also same motion was made
to allow Tim King to do the plaster work upstairs regarding the windows.
Motion passed unanimously.

11. Discuss and present the Brazos Electric Re-route
plan for 422 project.

Mayor Ronald B. Reeves explained to Council that he had attended a meeting with Brazos Electric Representatives and explained the re-route plan for 422 project.
No motion was needed on this agenda item.

12. Discuss and take action on additional cost concerning
a variable frequency drive control for pressurizing the water system, while the water towers are being painted.

Motion made by Councilmember Billy Henricks, second by Councilmember David Horton to accept additional cost regarding a variable frequency drive control for pressurizing the water system, while the water towers are being painted.
Motion passed unanimously.

PUBLIC MEETING CLOSES;
EXECUTIVE SESSION BEGINS AT 7:39 P.M.

Executive Session: closed to the public pursuant to
Chapter 551 of the Texas Local Government Code under:

13. Executive Session #1-pursuant to Chapter 551 of the
Texas Local Government Code under Section 551.074, Personnel Matters. General Discussion regarding
Street, Water/Sewer, Light, R.O., Police, Administration,
SFRE and Park Department.

14. Executive Session #2-pursuant to Chapter 551 pursuant to Chapter 551 of the Texas Local Government Code under: §551.074: Deliberation regarding Personnel Matters; To
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a
Public Officer or employee.
RE: Fire Marshall Position, Pro Shop Sales Position,
Animal Control Officer Position, Municipal Judge Position
and Code Compliance Officer/PD Clerk Position.

Note: The Council reserves the right to vote or to act in open session
upon any of the items listed in this agenda.

EXECUTIVE SESSIONS CLOSE;
PUBLIC MEETING REOPENS AT 9:45 P.M.

15. Discuss and take action resulting from
Executive Session # 1 (one).
No action taken.

16. Discuss and take action resulting from
Executive Session #2 (two).
No action taken.

City Council may, or may not, have legal counsel present in this meeting.

17. Adjournment
Motion by MPT Nan Gilbert-Mathis, second by
Councilmember Billy Henricks to adjourn meeting at 9:48 P.M.
Motion passed unanimously.

PASSED AND APPROVED ON
THIS THE 21st, DAY OF MARCH, 2013.

Mayor Ronald B. Reeves

ATTEST:

Conchita Torrez, City Secretary T.R.M.C.