CITY OF SEYMOUR
REGULAR CALLED MEETING
Thursday • June 21, 2012 • 7:00 P.M.

A Regular City Council Meeting was held on Thursday, June 21, 2012 at 7:00 P.M.
at the Portwood Arts and Civic Center, 800 E. Morris, Seymour, TX 76380.

Call to Order, Roll Call and Pledge of Allegiance:
was led by Mayor Ronald B. Reeves at 7:00 p.m.

Council Present:
Mayor Ronald B. Reeves, Council Members Donald Coltharp, David Horton, Nan Gilbert-Mathis, Billy Henricks and Monty Glass.

Council Absent:
None

Counsel Present:
None

City Staff Present:
Interim City Administrator John Studer and City Secretary Conchita Torrez.

Guests:
Baylor County Emergency Management Coordinator: Billy Henderson

Announcement(s) from Mayor:
No announcements at this time

Citizens Questions/Comments:
No questions or comments from citizens at this time.

CONSENT AGENDA:
Items listed under the Consent Agenda are considered routine and are generally enacted in one motion. The exception to this rule is that a Council Member may request one or more items to be removed from the Consent Agenda for separate discussion and action.

1. CONSIDER APPROVING THE
CONSENT AGENDA AS FOLLOWS:

a) Approve Thursday, May 17, 2012, Regular Meeting Minutes

b) Approve the City Council Report for City Bills paid in May, 2012.

c) Accept Reports
1. Monthly Investment Report
2. 1st National Bank accounts report summary
3. Employee List/ SFRE Membership Total

End of Consent Agenda

Motion:
made by Council Member Donald Coltharp and seconded by
Council Member Nan Gilbert-Mathis to approve Consent Agenda as presented by City Staff.

Motion passed unanimously.

REGULAR MEETING ENDS -
PUBLIC HEARING BEGINS AT 7:05 P.M.

2. Conduct a Public Hearing regarding the annual Water Quality Report for the year 2011, as provided to all customers in their June 7, 2012, City Utility Bill, and as published in the Baylor County Banner as required by Texas Commission Environmental Quality (TCEQ) on an annual basis.

Mayor Reeves explained that the Water Quality Report for 2011 was provided to customers in their June 7, 2012, City Utility Bill. This is an annual water report that is mandated by TCEQ.

No one spoke for or against this item during the Public Hearing.

PUBLIC HEARING ENDS-
REGULAR MEETING RESUMES AT 7:07 P.M.

3. Discuss, consider and take action to approve the annual Water Quality Report for the year 2011, as provided to utility customers in their June 7, 2012, city bill, as required by TCEQ on an annual basis.

Motion:
made by Council Member David Horton and seconded by Council Member Donald Coltharp to accept the Water Quality Report as required by TCEQ.

Motion passed unanimously.

4. Presentation from Emergency Management Coordinator
Billy Henderson regarding i-INFO Mass Notification System (911) information.

Billy Henderson presented Mayor Reeves and Council Members with information regarding the
i-INFO Mass Notification System. Mr. Henderson stated that on June 25, 2012, at 6:00 p.m. all residents that are registered with the 911 System should receive a phone call regarding alerts.

5. Discuss and take action selecting a
MPT for the Council Year 2012-2013.

Motion:
made by Council Member Donald Coltharp to select Nan Gilbert-Mathis by
Acclamation as Mayor Pro-Tem for the year 2012-2013.

No additional nominations or second was needed.

6. Discuss, consider and take action regarding quote and information received from Joe Kelton with Ricoh Company, referencing copy machine.

Motion:
made by Council Member Donald G. Coltharp and seconded by Council Member Billy Henricks
to accept Copy Machine proposal from Joe Kelton in the amount of $15,347.00 with a maintenance agreement of $84.45.

Motion passed unanimously.

7. Discuss, consider and take action regarding sidewalk improvements located on the 200 block of N. Washington Street.

Motion:
made by Council Member Donald Coltharp and seconded by Council Member Billy Henricks to table this agenda item and allow Interim City Administrator John Studer to gather more information from the other entities.

Motion passed unanimously.

8. Discuss, consider and approve request from Baylor County Appraisal District Ronnie Hargrove, giving Mr. Hargrove the authority to execute deeds for each taxing entity as needed.

Motion:
made by Council Member Donald Coltharp and seconded by Council Member Billy Henricks
to allow Baylor County Appraisal District Officers to execute Quit Claim deeds on behalf of
The City of Seymour.

Motion passed unanimously.

9. Discuss, consider and take action on request from Bo Bourland to move a manufactured home on lots located at the East part of Lots 9, 10, 11 and 12, Block B, Reiman Addition, property described as 500 S. East Street.

Motion:
made by Council Member Billy Henricks and seconded by Council Member
Donald Coltharp to allow Mr. Bo Bourland to move a manufactured home on property
described as 500 S. East Street.

Motion passed unanimously.

10. Discuss, consider and take action regarding property bid received from Tamie Estrada on 301 N. Arkansas Street, described as Lot 7, S ½ of Lot 8, Blk 34, Morris Addition in the amount of $700.00.

Motion:
made by Council Member Donald Coltharp and seconded by Council Member Billy Henricks to accept bid of $700 from Tamie Estrada on property described as 301 N. Arkansas Street.

Motion passed unanimously.

11. Discuss and give City Staff direction regarding
“Burnt Building” located on the 100 Block of
North Washington Street.

Motion:
made by Council Member Donald Coltharp and seconded by Council Member Monty Glass to table agenda item and allow Interim City Administrator to get prices for roofing and plastering regarding building.

Motion passed unanimously.

Note:The Council reserves the right to vote or to act in open session
upon any of the items listed in this agenda.

 REGULAR MEETING ENDS;
EXECUTIVE SESSION BEGINS AT 8:05 P.M.

Mayor Reeves and City Council took a recess at 8:06 p.m.
Reconvened at 8:15 P.M. and begin Executive Session.

12. Seymour City Council will convene in closed session as authorized by Texas Gov. Code, Chapter 551, Section 551.074; Personnel- General Information regarding Electric Department.

EXECUTIVE SESSION ENDS;
REGULAR MEETING RECONVENES AT 9:25 P.M.

13. Take Action if necessary on items
addressed during Executive Session.

No action was taken during Executive Session.

14. Adjournment by MPT Nan Gilbert-Mathis and
seconded by Council Member Billy Henricks.

PASSED AND APPROVED ON THIS THE 19TH OF JULY, 2012.

Mayor Ronald B. Reeves

ATTEST:

Conchita Torrez, City Secretary - TRMC