REGULAR CITY COUNCIL MEETING
JUNE 20, 2013

A Regular City Council Meeting was held on Thursday, June 20, 2013 at 7:00 P.M.
at the Portwood Arts and Civic Center, 800 E. Morris, Seymour, TX 76380.

Call to Order, Roll Call and Pledge of Allegiance:
Mayor Toby Hines.

Council Present:
Mayor Toby Hines, Councilmember Donald Coltharp, David Horton,
Billy Henricks and Monty Glass.

Council Absent:
MPT Nan Gilbert- Mathis.

Counsel Present:
No one present at meeting.

City Staff Present:
Interim City Administrator John W. Studer, City Secretary Conchita Torrez, Finance Director Mary Griffin, Chief of Police Mike Griffin and Police Clerk Samantha Sturgeon.

Guests:
Patty Hines, Louis Sirmons and Mike Schweikhard.

Announcements from the Mayor:
Mayor Toby Hines expressed his gratitude for
those who supported him during the May 11, 2013 General Election.

Citizen’s Questions and/or Comments:
No one had any questions or comments at this time.

CONSENT AGENDA:
Items listed under the Consent Agenda are considered routine and are generally enacted in one motion. The exception to this rule is that a Council Member may request one or more items to be removed from the Consent Agenda for separate discussion and action.

1. CONSIDER APPROVING
THE CONSENT AGENDA AS FOLLOWS:

a) Approve Thursday, May 16, 2013, Regular Meeting Minutes,
June 4, 2013 and June 11, 2013 Special Called Meeting Minutes.

b) Approve the City Council Report for City Bills paid in May, 2013.

c) Accept Reports
1. Monthly Investment Report
2. 1st National Bank accounts report summary
3. Employee List/ SFRE Membership Total

END OF CONSENT AGENDA

Motion made by
Councilmember Donald Coltharp, second by Councilmember Monty Glass
to accept Consent Agenda as presented by City Secretary.
Passed unanimously.

REGULAR MEETING ENDS
AND PUBLIC HEARING BEGINS AT 7:05 P.M.

2. Conduct a Public Hearing regarding the annual
Water Quality Report for the year 2012, as provided to all customers in their June 7, 2013, City Utility Bill, and published in the Baylor County Banner as required by Texas Commission Environmental Quality.
The Water Quality Report is mailed out to all our customers in June. This is a mandated report by TCEQ and is required by law to be placed in the BANNER.

No one spoke for or against the Water Quality Report at the Public Hearing.

PUBLIC HEARING ENDS -
REGULAR MEETING RESUMES AT 7:06 P.M.

3. Discuss, consider and take action to approve the annual Water Quality Report for the year 2012, as provided to utility customers in their June 7, 2013, City Utility Bill, as required by TCEQ on an annual basis.

Motion made by
Councilmember Donald Coltharp, second by Councilmember David Horton,
to approve the Water Quality Report.
Passed unanimously.

4. Discuss, and hear presentation regarding
a rate review mechanism from Atmos Energy
Representative Mike Schweikhard.

No action was required on this agenda item.

5. Discuss, consider and possibly take action
on a resolution adopting a rate review mechanism
agreement with Atmos Energy.

Motion made by
Councilmember David Horton, second by Councilmember Billy Henricks to accept Resolution No. 1366, adopting a rate review mechanism agreement with Atmos Energy, as presented by Mike Schweikhard.
Passed unanimously.

6. Discuss, consider and take action regarding presentation from Web Fire Representative Tony Landours in regards to security cameras.

Due to a conflict schedule, Mr. Landours was unable to attend the meeting.
Therefore, this agenda item was tabled for the month of July.

Motion made by
Councilmember Billy Henricks, second by Councilmember David Horton
to table this agenda item.
Passed unanimously.

7. Discuss, consider and take action regarding request from Jennipher and Gerry Brigham, owners of Big Bop Soda
Shop regarding noise permit for inside and outside music.

Motion made by
Councilmember Donald Coltharp, second by Councilmember Monty Glass,
to remove this item from the agenda, as this is the second time no one has
came to present information to City Council.
Passed unanimously to remove from the Council Agenda.

8. Discuss, consider and take action regarding request
from Janelle Sturgeon, to place a trailer home on the
500 blk of E. McLain Street.

After consideration and discussion regarding Mrs. Sturgeons request,
Council chose to deny request due to the condition and model of the trailer.

Motion made by
Councilmember Monty Glass, second by Councilmember Donald Coltharp, to deny request. Passed unanimously.

9. Discuss, consider and take action upon suggestion to move the July 18, 2013, Regular Council Meeting to July 25, 2013,
due to City Secretary and Finance Director
attending school in Lubbock.

Motion made by
Councilmember Donald Coltharp, second by Councilmember Monty Glass, to move July’s Council Meeting to July 25, 2013, as requested.
Passed unanimously.

10. Discuss and take action regarding request from Dennis Davis, Scout Master, to use the Salt Fork River Estates Golf Course/Golf Carts for a tournament on July 6, 2013 to benefit Boy Scouts.

Motion made by
Councilmember Billy Henricks, second by Councilmember Donald Coltharp, to allow Dennis Davis , Scout Master to utilize the Salt Fork River Estates Complex on July 6, 2013, and have a golf tournament to benefit the Boy Scouts.
Passed unanimously.

11. Discuss, consider and take action regarding
bid received from Jesse Hernandez, for property described
as 910 N. Donald Street, Abstract 430, Section 117,
T & NO Survey in the amount of $400.00.

Motion made by
Councilmember Donald Coltharp, second by Councilmember Billy Henricks,
to accept bid of $400 from Jesse Hernandez, for property described as 910 N. Donald,
Abstract 430, Section 117, T & NO Survey.
Passed unanimously.

12. Discuss, consider and take action regarding bid received from Matthew 25:35-36 Ministries, (Dee Fitts) for property described as 405 E. Miller Street, Lot 10 W ½ , Block 33, Original in the amount of $200.00.

Motion made by
Councilmember Billy Henricks, second by Councilmember Donald Coltharp, to accept bid of $200 from Dee Fitts, for property described as 405 E. Miller Street, Lot 10, W ½ , Block 33, Original. Passed unanimously.

13. Discuss, consider and take action from
Police Department requesting to purchase a computer server.

Motion made by
Councilmember David Horton, second by Councilmember Donald Coltharp, to allow
Seymour Police Department to purchase a computer server from Jonathon Witt.
Passed unanimously.

Remove from table agenda item from
May 16, 2013 Council Meeting.

Motion made by
Councilmember Donald Coltharp, second by Councilmember Monty Glass
to remove #14 off of the table.
Passed unanimously.

14. Discuss, consider and take action to approve Ordinance
No. 2013-02, regarding placement of stop signs at the “T” intersection of North River and West Custer Street.

This agenda item died for lack of motion.

15. Discuss, consider and give direction to Interim
City Administrator John Studer regarding
Animal Control Officer Position.

Motion made by
Councilmember Donald Coltharp, second by Councilmember Monty Glass, to allow Interim City Administrator John Studer, to advertise for a Part-Time Animal Control Officer.
Passed unanimously.

16. Discuss, consider and give direction to Interim City Administrator John Studer regarding request received from Beverly Sturgeon.

Motion made by
Councilmember Donald Coltharp, second by Councilmember Monty Glass
to allow the completion of Hwy 422 Project, and then allow
Council to review this request later.
Passed with 3 yeas. 1 nay.

REGULAR MEETING ENDS;
EXECUTIVE SESSION BEGINS AT 8:00 P.M.

Gov. Code §551.074- To deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee.

17. Seymour City Council will convene in
closed session as authorized by Texas Government Code, Chapter 551.074; Personnel-
(a) Assistant City Attorney Position
(b) Certified Public Accountant Position

First Executive Session ends at 8:20 P.M., and
Second Executive Session begins at 8:21 P.M.

18. Seymour City Council will convene in closed session as authorized by Texas Government Code, Chapter 551.074; Personnel- Regarding City of Seymour Utility Vehicles.

Second Executive begins at 8:21 P.M., and ends at 8:40 P.M., with Regular Meeting Resuming.

19. Discuss, consider and take action
from deliberations regarding First Executive Session.

A. Assistant City Attorney Position

Motion made by
Councilmember David Horton, second by Councilmember Monty Glass, to dissolve
the position of Assistant City Attorney.
Motion passed unanimously.

B. Certified Public Accountant

Motion made by
Councilmember Donald Coltharp, second by Councilmember Billy Henricks
to allow Davis Kinard and Company, PC, to continue providing
audit services for the City of Seymour for the next three years.
Motion passed unanimously.

20. Discuss, consider and take action
from deliberations regarding Second Executive Session.

City of Seymour Utility Vehicles

Motion made by
Councilmember Donald Coltharp, second by Councilmember Monty Glass
to leave as is current status involving the City utility vehicles.
Passed unanimously.

21. Adjournment by Councilmember Billy Henricks,
second by Councilmember Monty Glass to adjourn meeting.

PASSED AND APPROVED ON THIS
THE 18TH , DAY OF JULY, 2013.

MAYOR TOBY HINES

ATTEST:

CONCHITA TORREZ, CITY SEC. TRMC