REGULAR CITY COUNCIL MEETING
MAY 17, 2012

A Regular City Council Meeting was held on Thursday, May 17, 2012 at 7:00 P.M.
at the Portwood Arts and Civic Center, 800 E. Morris, Seymour, TX 76380.

Call to Order, Roll Call and Pledge of Allegiance
led by Mayor Ronald B. Reeves at 7:08 p.m.

Council Present:
Council Members Donald G. Coltharp, David Horton, Nan Gilbert-Mathis and Billy Henricks.

Council Absent:
MPT Sid Winn.

Counsel Present:
None

City Staff Present:
Interim City Administrator John Studer, City Secretary Conchita Torrez,
R.O. Water Production Supervisor Rick Garcia.

Guests Present:
Gerald Moore, Sammie Ellis Moore, Mike Schweikhard and Kathy Harper (Election Judge).

Proclamation:
Regarding Tourism Week and Click It OR Tick It was read by Mayor Reeves.

Announcements from Mayor Reeves:
No announcement at this time from Mayor Reeves.

Citizens Questions/Comments:
No questions or comments from citizens at this time.

Consent Agenda:
Items listed under the Consent Agenda are considered routine and are generally
enacted in one motion. The exception to this rule is that a Council Member may request one or more items to be removed from the Consent Agenda for separate discussion and action.

1. CONSIDER APPROVING THE
CONSENT AGENDA AS FOLLOWS:

a) Approve Thursday, April 19, 2012, Regular Meeting Minutes, Friday, April 27, 2012, Special Called Meeting Minutes and May 4, 2012, Special Called Meeting Minutes.

b) Approve the City Council Report for City Bills paid in April 2012.

c) Accept Reports
 1. Monthly Investment Report
 2. First National Bank accounts report summary
 3. Employee List /Golf Course Membership Report

END OF CONSENT AGENDA

Motion made by:
Council Member Donald Coltharp and seconded by Council Member Nan
Gilbert-Mathis to accept the consent agenda as presented by City Staff.

Motion passed unanimously.

Remove from table: Item #2

2. Discuss and take action regarding request from
Linda Conner to place a yard light on the
800 block of W. Oregon Street.

Motion made by:
Council Member Donald Coltharp and seconded by Council Member Billy
Henricks to take action and approve the light request made by Linda Conner.

Motion passed unanimously.

3. Canvass of Election Returns from the May 12, 2012,
General Election for Municipal Officers, Regular Election
for two-year term for Council Member, Place #1,
Council Member Place #3 and Council Member Place #5, presented by Election Judge Kathy Harper and as reviewed
by Council Canvass Subcommittee:
Billy Henricks and David Horton.

Election Judge Kathy Harper read the results of the Election as follows:

Council Place #1
Donald G. Coltharp Early Voting 87 votes Election Day 76 Total Votes 163
Jody Dillard Early Voting 68 votes Election Day 38 Total Votes 106

Council Place #3
Nan Gilbert-Mathis Early Voting 127 votes Election Day 95 Total Votes 222

Council Place #5
Sid Winn Early Voting 67 votes Election Day 58 Total Votes 125
Monty Glass Early Voting 87 votes Election Day 57 Total Votes 144

Motion made by:
Council Member Billy Henricks and seconded by Council Member David
Horton to accept the Canvass of Election Returns from the May 12, 2012, City of Seymour
General Election for Council Members Place #1, Place#3, and Place #5.

Motion passed unanimously.

4. Consider Approving Resolution Declaring the
Results of 2012 City Officer Election(s).

Motion made by:
Council Member Nan Gilbert-Mathis and seconded by Council Member
David Horton to approve Resolution No. 1347, declaring the results of the 2012 General

Election. Motion passed unanimously.

5. Discuss, consider and take action approving
Resolution No. 1348, regarding Atmos Energy presentation by Mike Schweikhard, to deny rate increase.

Motion made by:
Council Member Donald Coltharp and seconded by Council Member Billy
Henricks, to deny rate increase as requested by Mike Schweikhard, with Atmos Energy.

Motion passed unanimously.

6. Discuss and hear presentation from Rick Garcia regarding present water conditions. Rick Garcia, Water Production Supervisor for the City of Seymour, gave an update
regarding our water issues to Mayor Reeves and
City Council. Rick stated that the water well level of the
city well which supplies the non-treated water to
the water rack at the old light plant on East California Street
was sufficient to allow additional uses. Council decided
to encourage residents to use this non-potable water
rack for such usages as filling swimming pools, providing
water for trees, shrubs and livestock instead of using the
tap water that comes from the RO Plant. Water issues
ranging from the Drought Contingency Plan, to well
level reports, to the discussion of the various locations
of water wells within the city limits were discussed at
the Council Meeting. Citizens are reminded that existing
water conservation practices and regulations will still
need to be followed.

7. Discuss, consider and take action regarding request
from Seymour Fire Department to pave the parking lot North side of the Fire Station to be done in conjunction with the paving of Oregon Street, and to be paid out of Budget Account, Structure & Building Maintenance Fund.

Motion made by:
Council Member Donald Coltharp and seconded by Council Member David
Horton to approve the paving on the North side of the Fire Station and will be paid out of the
Budget Account, Structure and Building Maintenance Fund.

Motion passed unanimously.

8. Discuss, consider and take action regarding property
located on Washington Street, inquired by Gerald Moore.

Motion made by:
Council Member Nan Gilbert-Mathis and seconded by Council Member
Donald Coltharp to allow Mr. Gerald Moore to purchase the lot described as all of lots
Eighteen (18), Nineteen(19) and Twenty (20), all in Block Nine (9), Original Town of
Seymour, Baylor County, Texas for the price of $5,000.00.

Motion passed unanimously.

9. Discuss, consider and take action regarding the
Small Purchase Procurement Record Form as required by
Grant Works, Inc., for the Seymour Paving Project,
Contract No. 710661.

Motion made by:
Council Member Donald Coltharp and seconded by Council Member Billy
Henricks to accept the Small Purchase Procurement Record Form as required by Grant
Works, Inc., Contract No. 710661 and award Freeman Construction to complete the work.

Motion passed unanimously.

REGULAR MEETING ENDS;
EXECUTIVE SESSIONS BEGINS 8:12 p.m.

10. Seymour City Council will convene in closed session as authorized by Texas Government Code, Chapter 551,
Section 551.074; Personnel –General Information
regarding Water, Sewer, R.O., Electrical, SFRE and
Street Department.
 (a) SFRE Golf Promotion (b) City Pool (c) City Hall Improvements

11. Seymour City Council will convene in closed session
as authorized by Texas Government Code, Chapter380,
Section 380.001; Economic Development Programs;
Tax Abatement regarding Kenning Global.

12. Seymour City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.087; Economic Development Negotiations.
Tri- County Contract

 EXECUTIVE SESSIONS END;
REGULAR MEETING RECONVENES AT 9:17 p.m.

13. Take Action if necessary on items
addressed during Executive Session.

(a) Personnel
(b) Kenning Global
(c ) Tri-County Contract

1.  Regarding Personnel, no action taken
2. Regarding Kenning Global, no action taken
3. Regarding Tri- County Contract-

Motion made by:
Council Member Billy Henricks and seconded by Council Member Donald
Coltharp to extend the Tri-County contract for 30 more days.

Motion passed unanimously.

14. Adjournment by Council Member Billy Henricks
and seconded by Council Member Donald Coltharp
at 9:25 p.m.

PASSED AND APPROVED ON THIS
THE 21ST DAY OF JUNE 2012.

Mayor Ronald B. Reeves

ATTEST:

Conchita Torrez