REGULAR CITY COUNCIL MEETING
Thursday • October 18, 2012 • 7:00 P.M.

A Regular City Council Meeting was held on Thursday, October 18, 2012 at 7:00 P.M. at the Portwood Arts and Civic Center, 800 E. Morris, Seymour, TX 76380.

Call to Order/Roll Call/Pledge of Allegiance:
by Mayor Ronald B. Reeves at 7:04 p.m.

Proclamation regarding Czech Heritage Month
was read by Mayor Reeves.

Council Present:
Council Members Donald Coltharp, MPT Nan Gilbert-Mathis,
Billy Henricks and Monty Glass.

Council Member David Horton arrived at 7:06 p.m.

Counsel Present:
none

City Staff Present:
Interim City Administrator John Studer, City Secretary Conchita Torrez,
Police Clerk Samantha Sturgeon, Police Officer Casey Selman and
Chief of Police Mike Griffin.

Guests:
Dennis Hilliard, Marsha Hilliard, Steven Todd and Jody Dillard.

Announcements from Mayor:
No announcements at this time.

Citizen’s questions and/or comments:
No one spoke at this time.

CONSENT AGENDA:

1. CONSIDER APPROVING THE
CONSENT AGENDA AS FOLLOWS:

a.) Approve Thursday, September 20, 2012 Regular Meeting Minutes.

b.) Approve City Council report for City Bills paid in September, 2012.

c.) ACCEPT REPORTS
1. Monthly Investment Report
 2. First National Bank accounts report summary
 3. Employee List & SFRE Membership List

d.) Accept and approve the City of Seymour, Texas, Fiscal Year 2011-2012,
Quarter 4 Investment Report, as presented by the Investment Officers.

e.) Discuss and take action regarding the annual contract between
The Baylor County Appraisal District and City of Seymour, for Assessment and Collection Services of the Baylor County Appraisal District, beginning January 1, 2012 and ending December 31, 2012.

Motion:
made by Council Member Donald Coltharp and seconded by Council Member Monty Glass to accept Consent Agenda as presented by City Staff.

Motion passed unanimously.

 2. Discuss and hear presentation from Mr. Dennis Hilliard regarding water rates at the City Water Tower.

Mr. Dennis Hilliard approached the podium and introduced himself to Mayor Reeves and City Council. Mr. Hilliard expressed his concerns regarding the existing water rates at the water tower. He asked Council to consider lowering the rates to a reasonable price.
Council stated they would consider his request.

No action taken on this item at this time.

 3. Discuss, consider and take action accepting Resolution
No. 1356, the filing of a grant application with Nortex RPC for a regional solid waste grant and authorizing the City Manager to act on behalf of the City in all matters related to the application.

Motion:
made by MPT Mathis, seconded by Council Member Coltharp to accept
Resolution No. 1356, filing of a grant application with Nortex RPC for a
regional solid waste grant.

Motion passed unanimously.

 4. Discuss, consider and take action regarding Continuation of Coverage Administrative Agreement renewal between Texas Municipal League and
City of Seymour.

Motion:
made by Council Member Horton, seconded by Council Member Glass, to approve the Administrative Agreement between TML and City of Seymour.

Motion passed unanimously.

5. Discuss, consider and take action regarding bid received from Chris Orsak on property described as: 908 ½ N. Browning Street, Lot 8, Block 2, Bennett Addition for the amount of $166.00.

Motion:
made by Council Member Coltharp, seconded by Council Member Billy Henricks, to accept bid from Chris Orsak regarding property at 908 ½ N. Browning for the amount of $166.00.

Motion passed unanimously.

6. Discuss, consider and take action regarding bid received from Chris Orsak on property described as: 908 N. Browning Street, Lot 9, Block 2, Bennett Addition for the amount of $166.00.

Motion:
made by Council Member Coltharp, seconded by Council Member Henricks to accept bid from Chris Orsak regarding property at 908 N. Browning for the amount of $166.00

Motion passed unanimously.

At 7:40 p.m., MPT Mathis called for a recess.
At 7:48 Regular meeting resumes.

7. Discuss, consider and take action regarding quote
received from Interim City Administrator John Studer on a
new phone system with J-Tel in the amount of $4,300.00.

Motion:
made by Council Member Horton, seconded by Council Member Glass to
approve phone system with J-Tel in the amount of $4,300.00.

Motion passed unanimously.

8. Discuss, consider and take action regarding request from Jodi Dillard, to have handi-cap ramp in front of her
business, Stage 2 Designs, located at
202 N. Washington Street.

Council requested that Interim City Administrator John Studer obtain additional information on grants available that would help defray the cost of fixing sidewalks.

Motion:
made by Council Member Coltharp, seconded by MPT Mathis.

Motion passed unanimously to table this item.

9. Discuss, consider and take action regarding CopSync information received from Chief Mike Griffin.

Motion:
made by Council Member Henricks, seconded by Council Member Horton to table this item until more information is obtained.

Motion passed unanimously.

10. Discuss, consider and take action regarding Dollar General and David Snyder’s request to re-zone location from residential to commercial at the Northeast quadrant of Main St., and U.S. Highway 277.

Motion:
made by Council Member Horton, seconded by Council Member Coltharp,
to table this agenda item until proper procedures are taken regarding this request.

Motion passed unanimously.

11. Discuss, consider and take action regarding information received from AAA Guardian Foundation Repair, LLC.

Motion:
made by Council Member Horton, seconded by Council Member Glass,
to table this agenda item until further information is obtained.

Motion passed unanimously.

12. Discuss, consider and approve Resolution No. 1357, authorizing the award of a professional service provider contract for the Texas Community Development Block Grant DISASTER RELIEF Award Contract #712137.

Motion:
MPT Mathis had motioned to accept this resolution, but, withdrew her motion in order to allow Council Members to review the proposals more closely. Therefore this item was tabled by Council Member Henricks, seconded by Council Member Horton.

Motion passed unanimously.

REGULAR MEETING ENDS AND
EXECUTIVE SESSIONS BEGINS AT 9:15 P.M.

13. Executive Session:
(closed to the public) pursuant to Chapter 551 of the Texas Local Gov. Code under §551.074: Deliberation regarding Personnel Matters; Water/Sewer Department; To deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a Public Officer or employee.

14. Executive Session:
(closed to the public) pursuant to Chapter 551 of the Texas Local Gov. Code under §551.074. General information regarding Electric, Water/Sewer, R.O., Street, SFRE, Park, Police and Administrative Department.

EXECUTIVE SESSIONS END AND
PUBLIC MEETING REOPENS AT 10:47 P.M.

15. Take action resulting from
deliberations in first Executive Session.
(a) Water/Sewer Department

16. Take action resulting from
deliberations in second Executive Session.
(a) Electric Dept. (b) Water/Sewer Dept. (c) R.O. Plant Dept
 (d) Police Dept. (e) SFRE Dept. (f) Park Dept. (g) Street Dept.
(h) Admn. Dept.

Executive Session #1- Council gave ICA Studer the
authority to hire someone for the water department.

Executive Session #2- No action taken.

17. Motion by MPT Mathis, seconded by
Council Member Henricks to adjourn meeting at 10:49 p.m.

PASSED AND APPROVED ON THIS THE
15TH DAY OF NOVEMBER, 2012.

Mayor Ronald B. Reeves

Attest :

City Secretary, Conchita Torrez, TRMC