REGULAR CALLED MEETING
SEYMOUR CITY COUNCIL
JULY 21, 2011

A Regular City Council Meeting was held on Thursday , July 21, 2011 at 7:00 P.M.
at the Portwood Arts and Civic Center, 800 E. Morris, Seymour, TX  76380.

Call to Order, Roll Call and Pledge of Allegiance:
by Mayor Ronald B. Reeves at 7:05 p.m.

Council Present:
Council Members Donald Coltharp, David Horton, Billy Henricks and MPT Sid Winn.

Council Absent:
Nan Gilbert-Mathis

Counsel Present:
None

City Staff:
Interim City Administrator John W. Studer, City Secretary Conchita Torrez,
and Street Supervisor Adam Sturgeon.

Guests:
John Stallings Jr. and Brient Marek.

Announcements from the Mayor:
Mayor Reeves had no announcements at this time. 

Citizen’s questions/ or Comments:
No one had questions or comments.

CONSENT AGENDA:

1. CONSIDER APPROVING THE
CONSENT AGENDA AS FOLLOWS:

A)  Approve Tuesday, June 21, 2011, Regular Meeting Minutes

B)  Approve City Council Report for City Bills paid in June, 2011.

C)  Accept Reports:
1. Monthly Investment Report 
2. First National Bank Account Summary Report 
3. Employee List
4.  SFRE Membership Total Report

D)  Accept and approve the City of Seymour Quarter 3 Investment Report, as presented by Investment Officers, for Fiscal Year 2010-2011. 

END OF CONSENT AGENDA

Motion made by:
MPT Sid Winn and seconded by Council Member Donald Coltharp,
to accept the Consent Agenda as presented by City Staff.

Motion passed unanimously.

2. Discuss and take action regarding Water Well Report as presented by R.O. Plant Supervisor Rick Garcia, which
involves the Drought Contingency Plan. 

Interim John Studer stated that after speaking with Rick Garcia, citizens
had not slowed down regarding the usage of water. Council chooses
to leave the Contingency Plan as is until further notice. 

No action was taken.

3. Discuss and take action regarding the
increase in fees at the Public Water Rack.

Council felt that at this time it would not be prudent to raise the fees at the Water Rack and therefore, decided to table this item until further notice.

Motion made by:
MPT Winn and seconded by Council Member Billy Henricks to table this agenda item.

Motion passed unanimously.

4. Discuss and take action regarding proposal/information received from Steve Moffitt, Schneider Engineering.

A motion was made by:
Council Member Donald Coltharp and seconded by Council Member David Horton
to continue the process with Steve Moffitt, Schneider Engineering and allow City Secretary to place notice of Public Hearing in the BANNER regarding Ordinance which would establish the requirements for interconnection and parallel operations of Distributed Generation Facilities.
Council will review Ordinance and make any necessary changes.

 Motion passed unanimously.

5. Discuss and take action regarding bid received from Tom Richardson for $100 on property described as 604 E. Ingram Street, Lot 3, Block 7, Reiman Addition.

Motion made by:
Council Member Billy Henricks and seconded by Council Member David Horton
to allow Mr. Tom Richardson to purchase property described as 604 E. Ingram, Lot 3, Block 7, Reiman Addition for the amount of $100.00.

Motion passed unanimously.

6. Discuss and take action regarding
Nodal Charge received from AEP.

No action was taken on this agenda item.

7. Discuss and take action regarding quotes
regarding Chipping Project at Transfer Station.

Motion made by:
Council Member David Horton and seconded by Council Member Donald Coltharp to accept quote received from Thelin Recycling Company, and allow him to chip brush at the Transfer Station for the amount of 6,000.00 or within reason of the 6k.

Motion passed unanimously.

8. Discuss and take action regarding swimming pool updates.
Several items regarding the pool were addressed.

1)  To allow Jodi Smith to prepare and give lifeguards training
so they can teach swimming lessons for an amount of $100.00.

2) To grant Senior Citizens their request of extended use of the pool facilities.

3) To leave the Seymour City Pool open until further notice on
Saturday and Sundays after school starts and also to allow pool parties to continue.

Motion made by:
Council Member David Horton and seconded by Council Member Donald Coltharp
to allow Jodi Smith to teach lifeguards.  4 ayes - 1 nay

Majority of votes ruled.  

A Motion made by:
Council Member Donald Coltharp and seconded by Council Member Billy Henricks,
to allow Senior Citizen’s request of allowing the pool to remain open for an extended period and allow staff to keep the pool open during the school season was agreed upon.

Motion passed unanimously.

9. Discuss and take action regarding Baylor Co.
Appraisal District request to fund the mapping system. 

Motion made by:
MPT Sid Winn and seconded by Council Member Billy Henricks to help fund the
Baylor Co. Appraisal District with their request of $911.00, which would allow them to
purchase a mapping system.

Motion passed unanimously.

10. Discuss and take action on information received from
Street Supervisor Adam Sturgeon, regarding cost on paving project starting on the East part of Custer from
Cedar to Main Street.

Motion made by:
Council Member Donald Coltharp and seconded by Council Member David Horton to allow Street Supervisor Adam Sturgeon to pave street project on the East part of Custer up to Main Street for the amount of $15,009.65 including the purchase of culverts.

Motion passed unanimously.

11. Approve annual request for the City of Seymour to
provide electric service for the Midget/Pee Wee Football
season games, as requested by Jesse Moore,
Football Committee Board.

Motion made by:
MPT Sid Winn and seconded by Council Member Billy Henricks to approve annual request
from Jesse Moore, and the City of Seymour to provide electric service for the
Midget/Pee Wee Football season games.

Motion passed unanimously.

Public Meeting Closes; Executive Session Opens

Public Meeting closed at 8:25 p.m.;
Mayor Reeves called for a recess at that time.

Mayor Reeves called for meeting to
reconvene at 8:30 p.m., and Executive to begin at this time.  

12. Executive Session closed to the Public,
pursuant to Chapter 551 of the Texas Local Government Code under: § 551.074: Receive
and discuss general information regarding Personnel Departments: Electric Department and Water/Sewer Department.

Mayor Reeves asked City Secretary Torrez to
dismiss herself from Executive Session at 9:03 p.m.   

Executive Session Closes;
Public Meeting re-opens at 9:40 p.m.

13. Take action regarding deliberation in Executive Session.

Motion made by:
Council Member David Horton and seconded by Council Member Billy Henricks
to allow Interim John W. Studer to go ahead with recommendations
for the Light and Water department.

Motion passed unanimously.

14. Adjournment by MPT Sid Winn and
seconded by Council Member Billy Henricks to adjourn.

Passed unanimously.

 

      Passed and Approved on this the 18TH day of August, 2011.

Mayor Ronald B. Reeves

Attest:

 

           City Secretary Conchita Torrez, TRMC

Return to City Secretary Index