7. Discuss, consider and take action extension of contract between the City of Seymour and Steve Young, for maintenance and cleaning at the Portwood Art and Civic Center, 800 E. Morris, Seymour, Texas, for a term of service beginning October 1, 2009 and ending September 30, 2010.

Motion:
Motion made by MPT Winn, seconded by Council Member Henricks, to extend the
Portwood Art and Civic Center maintenance contract for one more year between the
City of Seymour, Texas and Steve Young.

Vote on Motion:
passed unanimously.

8. Discuss, consider and take action regarding the extension of contract between the City of Seymour, Texas and Tamie Estrada, for maintenance and cleaning for the City Offices located at 301 N. Washington Street: Utility , Finance, Municipal Court , Economic Development, Conference Room and Administrative offices, for a term of service beginning October 1, 2009 and ending September 30, 2010.

Motion:
Motion made by Council Member Henricks and seconded by Council Member Mathis, to approve the contract between City of Seymour and Tamie Estrada, for maintenance and cleaning, beginning October 1, 2009 and ending September 30, 2010.

Vote on Motion:
passed unanimously.

9. Approve annual request for the City of Seymour to provide
electric service for the Midget and Pee-Wee Football season games, as requested by Jesse Moore, Football Director.

Motion:
Motion made by Council Member Coltharp, seconded by Council Member Henricks,
to provide electric service for the Midget and Pee-Wee Football season games,
as requested by Jesse Moore, Football Director.

Vote on Motion:
passed unanimously.

10. Discuss, consider and take action regarding request from
‘Old Time Christmas Committee’, requesting financial funds to help decorate the Baylor County Courthouse during the Christmas Season
in the amount of $3,750.00.

City Secretary Conchita Torrez addressed the Mayor and Council and explained that
years ago a fund was set up at the City where the citizens of Seymour were allowed to contribute to a Christmas Fund in the amount of their choosing, with the intentions of these funds used only for Christmas decorations. The $3,750.00 requested would come out of this fund.

Ms. Penny Warren addressed the council on behalf of the ‘Old Time Christmas Committee’, and provided the plans they have as far as decorating the Courthouse for the holiday season.

Motion:
Motion made by MPT Winn, seconded by Council Member Coltharp, to provide the
‘Old Time Christmas Committee’ with their request in the amount of $3,750.00, to help
decorate the Baylor Co. Courthouse.

Vote on motion:
passed unanimously.

11. Discuss, consider and give City direction
regarding Personnel Policy Manual.

Council Member Mathis had expressed some interest in making some modifications to the Personnel Policy Manual that had been approved in May, 2009.

CS Torrez explained that council would need to give city staff direction regarding this issue.

City Council gave direction for City Staff to proceed with
suggestions taken from Council Member Mathis.

EXECUTIVE SESSION: PUBLIC MEETING CLOSES at 7:35 p.m.

Executive Session: closed to the public, pursuant to Chapter 551 of the Texas Local Government Code under : §551.074: Deliberation regarding Personnel Matters: Receive information from City Secretary regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee.

PUBLIC MEETING REOPENS AT 9:15 p.m.

12. Discuss and consider any action resulting from the Executive Session.

Motion:
Motion was made by Council Member Coltharp, seconded by Council Member Henricks, to accept the resignation of Brenda Burns that was received in the form of a letter.

Vote on Motion:
passed unanimously.

13. Adjournment made by MPT at 9:18 p.m.,
seconded by Council Member Horton.

PASSED AND APPROVED ON THIS THE 22nd DAY OF OCTOBER, 2009.


Mayor Ronald B. Reeves

Attest:

City Secretary Conchita Torrez, TRMC

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