9. Discuss, consider and take action regarding the extension of contract between the City of Seymour, and Lee Hembree for Maintenance and upkeep of the following City properties: City Park, Industrial Site #1, Soccer Field and Jogging Trail; contract extension to begin
October 1, 2008 and ending September 30, 2009.

Motion:
A motion was made by MPT Rose Tankersley, and seconded by Council Member Donald Coltharp, to extend the contract between the City of Seymour and Lee Hembree for Maintenance and upkeep of the City of Seymour properties. Contract extension beginning October 1, 2008, through September 30, 2009.

Vote on the Motion:
passed unanimously.

10. Discuss, consider and take action regarding janitorial bids received for contract Custodial Services, for the following City Offices located at 301 N. Washington Street: Utility, Finance, Municipal Court, Economic Development, Conference Room and Administrative Offices, for a term of service beginning October 1, 2008 and ending September 30, 2009.

Motion:
A motion made by Council Member Nan Gilbert – Mathis, and seconded by MPT Rose Tankersley, to approve and award the contract to Tamie Estrada, for maintenance and cleaning, beginning October 1, 2008 and ending September 30, 2009.

Vote on Motion:
passed unanimously.

11. Discuss, consider and take action to accept bid on 305 S. Foley Street, legal description being Lot 3, Block 48, Original Townsite, from Jenny Blankenship, in the amount of $350.00.

Motion:
A motion was made by Council Member Donald Coltharp, and seconded by MPT Rose Tankersley, to accept bid of $350.00, from Jenny Blankenship, for the 305 S. Foley location.

Vote on Motion:
passed unanimously.

12. Discuss, consider and take action to accept bid on 502 W. 12TH Street, (vacant Lot) legal description being Block 4, Stevens Subdivision, from Lance R. Schaus, in the amount of $100.00.

Motion:
A motion was made by MPT Rose Tankersley, and seconded by Council Member Donald Coltharp, to accept the bid of $100 from Lance R. Schaus, for the 502 W. 12TH location.

Vote on Motion:
passed unanimously.

13. City Administrator report, Well-Level Report
and suggestions from the suggestion box.

CA Shephard stated that the computer at the Reverse Osmosis Plant had crashed, therefore, Rick Garcia was unable to provide Council with a Well-Level Report.

No suggestions were received in the suggestion box this month, but, reminded citizens that any time they have a concern or comment to place it in the Suggestion box located on the north side of the building and to be sure and leave a contact number so he can return their call.

Also, the Fire Truck arrived last week, and Fire Chief Randy Coltharp is greatly appreciative of the Council approving this much needed truck.

There were no questions for CA Shephard by Council.

14. City Council members’ reports and setting of future agenda items.

Council had no reports or future agenda items.

Public Meeting closes at 7:30 p.m., Executive Session begins.

Executive Sessions:
Closed to the public pursuant to Chapter 380 of the Texas Local Government Code under:
§380.001: Deliberation regarding Economic Development Programs;
Seymour Industrial Building and Harris Land Lease.

Executive Sessions:
Closed to the public, pursuant to Chapter 551 of the Texas Local Government Code under §Deliberation regarding Personnel Negotiations;
Municipal Judge and City Administrator Contract.

Executive Sessions ends at 8:25 p.m., Public Meeting resumes

15. Take Action resulting form deliberations during Executive Session.

a.) Economic Development Programs; Seymour Industrial Building

b.) Economic Development Programs: Harris Land Lease

c.) Economic Development Negotiations; Municipal Judge

d.) Economic Development Negotiations; City Administrator Contract

The following action was taken on items a- d after the
Executive Session ended and the Regular Meeting resumed as follows:

a. No Action was taken on this item.

b. A motion was made by MPT Rose Tankersley, and seconded by Council Member Donald Coltharp, to sell 50 acres of the Harris Land to F.L. Flan, for the amount of $750 per acre, which is a total of $37,500.00 for the parcel. The land is situated over the aquifer that supplies drinking water to our community, therefore, the City would find it necessary to retain those water and mineral rights (sub-surface rights) to the property. The City would also have access to the three (3) current water wells and be able to develop new wells if necessary. The area will have to be restricted to the use of any chemicals or practices that might contaminate and leach into the water supply aquifer. Also, if at any time Mr. Flan decides not to develop the land or to sell the fifty acres, the City will have the right of first refusal ( right to buy it back) at the same original selling price.

Council Member Sid Winn arrived during the Executive Session at 8:06 p.m.

c. A motion was made by Council Member Nan Gilbert-Mathis, to appoint a sub-committee, to look over the potential applications for the position of Municipal Judge, and seconded by
Council Member Sid Winn.

Mayor Dan Craighead and MPT Rose Tankersley will serve
on the Sub-Committee and interview at a later date.

d. A motion was made by Council Member Sid Winn, and seconded by MPT Rose Tankersley, to extend the city administrator contract as it is currently written and to allow the administrator a 6% increase in salary.

Mayor Dan Craighead along with Council Members expressed their appreciation to City Administrator Shephard for the job and responsibility that he assumes each and every day.

16. Adjournment

A Motion was made by MPT Rose Tankersley, and seconded by Council Member Sid Winn to adjourn the meeting at 8:35 p.m.

Vote on Motion:
passed unanimously.

Approved this 16th, day of October, 2008.

Mayor Dan Craighead

ATTEST:

Conchita Torrez, City Secretary, T.R.M.C.

Return to Previous Page