Seymour City Council Meeting Archived

3. Discuss, Consider and take action upon bids received in response to Request for Bid (RFB #2006-01) as revised, for one Fairway Mower with diesel motor, power steering, 7 Inch Reel Diameter ESP cutting unit, eight blade cutting unit and canopy, for use at the Salt Fork Municipal Golf Complex, two bids received: one from Austin Turf and Tractor of Dallas and one from Professional Turf Products from DFW Airport.

City of Seymour, Texas Bid # 2006-01 Fairway Mower for Salt Fork Municipal Golf Course Bid Opening,
March 29, 2006 3:30 p.m.
Office of the City Secretary
City Hall - 301 N. Washington Street, Seymour, TX 76380

Bids Received (both were sealed and timely filed):

Vendor Name: Austin Turf and Tractor - John Deere
Bid Price: 33,325.00

Vendor Name: Professional Turf Products - TORO
Bid Price: 32,276.00

CA Shephard explained that Superintendent Hargrove of Salt Fork Municipal Golf Complex prefers the Austin Turf and Tractor mower, because it is a more substantial mower, it is a John Deere and thus is more familiar to her and should be easier to maintain and repair. She recommends this one, even though it is the more expensive of the two.

It was discussed that the purchase of this mower doesn’t negate the agreement to contract with Hrntrick Lawn Service for supplemental mowing. The course is such a large course, both contract and in-house mowing is required.

Motion:
Motion by Councilman Snyder, 2nd by MPT Butler, to approve the bid from Austin Turf and Tractor for the John Deere mower, as described in City of Seymour Request For Bids #2006-01, as recommended by Superintendent Hargrove for 33,325.00.

Vote on the Motion:
passed unanimously.

4. Discuss, Consider and take action to approve and authorize City Administrator Joe Shephard to serve as signatory on financing agreement for fairway mower purchase.

CA Shephard explained that he had negotiated with Seymour First National Bank president Darrell Adams and they had agreed to a variable interest rate, tied to the prime rate, which will mean a payment of approximately $675 per month.

Motion:
Motion by Councilman Coltharp, 2nd by Councilwoman Fest, to approve and authorize the terms of the financing agreement as negotiated by City Administrator Joe Shephard and Seymour First National Bank President Darrell Adams to finance the John Deere fairway mower, as discussed in agenda item #3, and authorize Joe Shephard to serve as signatory on financing agreement.

Vote on the Motion:
passed unanimously.

REGULAR MEETING ENDS – PUBLIC HEARING(S) at 7:25 p.m.

5. Council holds Public Hearing(s) to allow for public comments both for or against the condemnation and ordered demolition of the following properties determined as unsafe structures by the City Code Compliance Officer: 906 North Tackitt, 902 North Tackitt, 500 South East Street, 908 North Donald Street and 207 North Bantu Street.

906 North Tackitt:
Those speaking in favor of the condemnation: none
Those opposed to the condemnation: none

902 North Tackitt:
Those speaking in favor of the condemnation: none
Those opposed to the condemnation: none

500 South East Street:
Those speaking in favor of the condemnation: none
Those opposed to the condemnation: none

908 North Donald Street:
Those speaking in favor of the condemnation: none
Those opposed to the condemnation: none

207 North Bantu Street:
Those speaking in favor of the condemnation: none
Those opposed to the condemnation: none

PUBLIC HEARING(S) END – REGULAR AGENDA ITEMS RESUME at 7:27 p.m.

Motion:
Motion by Councilman Snyder, 2nd by MPT Butler for City Council, acting in their capacity as the Seymour Building Commission, to condemn the five properties listed above: 906 North Tackitt, 902 North Tackitt, 500 South East Street, 908 North Donald Street and 207 North Bantu Street.

6. Discuss, consider and take action regarding authorizing an extension to American Electric Power (AEP) wholesale electric power contract with possible rate adjustment, as negotiated by City Administrator Joe Shephard. CA Shephard explained to Council that he had met with representatives from AEP on Tuesday, April 18th, and the discussions revealed that to extend the contract between AEP and the City of Seymour would not reduce the cost of electricity significantly. With the ‘rolling black outs’ that were experienced in the big cities earlier this week, it is probably not a good time now to base a contract extension. Recommend to table this item indefinitely.

Motion:
Motion by Councilman Coltharp, 2nd by MPT Butler, to table this item indefinitely.
Vote on the Motion: passed unanimously.

7. Discuss and consider issue of City police jurisdiction as requested by Sheriff Bob Elliott at the March 2006 City Council meeting.

Mayor Craighead explained that during the March meeting, Sheriff Elliott presented Council with a question – what was Council going to do about the City police officers going outside the City limits and their jurisdiction? Elliott accused City officers of sneaking up on a citizen 5 miles outside the City limits who was purchasing beer for minors.

Mayor explained that he asked for this item so that Council could answer this question. Mayor explained that Seymour Police Chief Tommy Duncan had submitted a detailed report to Council which outlined the exact citations of the law which required the City Police officers to follow the suspicious individual from inside the city limits to the outside of the city limits to the scene of the underage drinking. The officers observed the adult and all juveniles present were drinking alcohol. The officers responded by evaluating all juveniles for signs of intoxication, and when finding that all juveniles were not yet intoxicated, the officers required the juveniles to pour out approximately 50 cans of beer. The officers issued no citations. The city police officers may very well have prevented the juveniles from having serious alcohol-related vehicle accidents, or getting alcohol poisoning. Council and the Mayor support the officers and understand, and wish citizens to understand, that officers had full authority under the law to do what they did.

Mayor Craighead asked if any citizens had any comments regarding this item. No one spoke.

8. City Administrator’s report, report of suggestions/concerns received in City of Seymour Suggestion Box, and Well-Level Report.

CA Shephard explained that the suggestion box had been full of requests for pothole repair and these have been processed. This rain will cause more potholes for sure, but we will patch as soon as possible.

There is an upcoming meeting of the Association of Rural Cities and Counties subcommittee on TCEQ issues. As many citizens know, the Texas Commission on Environmental Quality frequently issues new regulations unevenly and arbitrarily enforces them. A good example is the restriction on burning that the City of Seymour has been struggling with for the last few years. In our TCEQ district, this is strictly enforced. It has prevented us from having the customary ‘brush burns’ as we used to have. The ARCC committee members have discovered that in other TCEQ districts, the brush burn ban is not enforced. These regulations are passed by TCEQ with the larger cities in mind (and cities which are in Air Quality zones), and the smaller, rural towns find it very difficult to comply, not to mention expensive. I will be going to Austin with this subcommittee and we will be addressing TCEQ representatives and explaining that these rules and regulations are a burden to small West Texas cities.

9. City Council members’ reports and setting of future agenda items.Mayor Craighead explained that this Executive Session was posted ‘in case’ and will not be needed tonight.

EXECUTIVE SESSION: PUBLIC MEETING CLOSES

Council may, or may not, go into closed session (closed to the public) pursuant to Chapter 551 of the Texas Local Government Code under: § 551.087 : Deliberation Regarding Economic Development Negotiations; Closed Meeting

10. Receive information from City Administrator, Discuss or deliberate regarding commercial or financial information that the City Council has received from business(es) that the City Council seeks to have locate, stay, or expand in the City of Seymour and with which the City Council is conducting economic development negotiations, being Cactus Juice/Safe Solutions.

11. Take Action resulting from deliberations during Executive Session.

ADJOURNMENT

Motion:
Motion to adjourn at 7:44 p.m. by MPT Butler, 2nd and passed unanimously.

Approved this 18th day of May, 2006.

signature_________________________
Mayor Dan Craighead

signature________________________________
Attest: Elaine Simpson, TRMC, CMC
City Secretary

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	3. Discuss, Consider and take action upon bids received in response to Request for Bid (RFB #2006-01) as revised, for one Fairway Mower with diesel motor, power steering, 7 Inch Reel Diameter ESP cutting unit, eight blade cutting unit and canopy, for use at the Salt Fork Municipal Golf Complex, two bids received: one from Austin Turf and Tractor of Dallas and one from Professional Turf Products from DFW Airport. City of Seymour, Texas Bid # 2006-01 Fairway Mower for Salt Fork Municipal Golf Course Bid Opening, March 29, 2006 3:30 p.m. Office of the City Secretary City Hall - 301 N. Washington Street, Seymour, TX 76380 Bids Received (both were sealed and timely filed): Vendor Name: Austin Turf and Tractor - John Deere Bid Price: 33,325.00 Vendor Name: Professional Turf Products - TORO Bid Price: 32,276.00 CA Shephard explained that Superintendent Hargrove of Salt Fork Municipal Golf Complex prefers the Austin Turf and Tractor mower, because it is a more substantial mower, it is a John Deere and thus is more familiar to her and should be easier to maintain and repair. She recommends this one, even though it is the more expensive of the two. It was discussed that the purchase of this mower doesn’t negate the agreement to contract with Hrntrick Lawn Service for supplemental mowing. The course is such a large course, both contract and in-house mowing is required. Motion: Motion by Councilman Snyder, 2nd by MPT Butler, to approve the bid from Austin Turf and Tractor for the John Deere mower, as described in City of Seymour Request For Bids #2006-01, as recommended by Superintendent Hargrove for 33,325.00. Vote on the Motion: passed unanimously. 4. Discuss, Consider and take action to approve and authorize City Administrator Joe Shephard to serve as signatory on financing agreement for fairway mower purchase. CA Shephard explained that he had negotiated with Seymour First National Bank president Darrell Adams and they had agreed to a variable interest rate, tied to the prime rate, which will mean a payment of approximately $675 per month. Motion: Motion by Councilman Coltharp, 2nd by Councilwoman Fest, to approve and authorize the terms of the financing agreement as negotiated by City Administrator Joe Shephard and Seymour First National Bank President Darrell Adams to finance the John Deere fairway mower, as discussed in agenda item #3, and authorize Joe Shephard to serve as signatory on financing agreement. Vote on the Motion: passed unanimously. REGULAR MEETING ENDS – PUBLIC HEARING(S) at 7:25 p.m. 5. Council holds Public Hearing(s) to allow for public comments both for or against the condemnation and ordered demolition of the following properties determined as unsafe structures by the City Code Compliance Officer: 906 North Tackitt, 902 North Tackitt, 500 South East Street, 908 North Donald Street and 207 North Bantu Street. 906 North Tackitt: Those speaking in favor of the condemnation: none Those opposed to the condemnation: none 902 North Tackitt: Those speaking in favor of the condemnation: none Those opposed to the condemnation: none 500 South East Street: Those speaking in favor of the condemnation: none Those opposed to the condemnation: none 908 North Donald Street: Those speaking in favor of the condemnation: none Those opposed to the condemnation: none 207 North Bantu Street: Those speaking in favor of the condemnation: none Those opposed to the condemnation: none PUBLIC HEARING(S) END – REGULAR AGENDA ITEMS RESUME at 7:27 p.m. Motion: Motion by Councilman Snyder, 2nd by MPT Butler for City Council, acting in their capacity as the Seymour Building Commission, to condemn the five properties listed above: 906 North Tackitt, 902 North Tackitt, 500 South East Street, 908 North Donald Street and 207 North Bantu Street. 6. Discuss, consider and take action regarding authorizing an extension to American Electric Power (AEP) wholesale electric power contract with possible rate adjustment, as negotiated by City Administrator Joe Shephard. CA Shephard explained to Council that he had met with representatives from AEP on Tuesday, April 18th, and the discussions revealed that to extend the contract between AEP and the City of Seymour would not reduce the cost of electricity significantly. With the ‘rolling black outs’ that were experienced in the big cities earlier this week, it is probably not a good time now to base a contract extension. Recommend to table this item indefinitely. Motion: Motion by Councilman Coltharp, 2nd by MPT Butler, to table this item indefinitely. Vote on the Motion: passed unanimously. 7. Discuss and consider issue of City police jurisdiction as requested by Sheriff Bob Elliott at the March 2006 City Council meeting. Mayor Craighead explained that during the March meeting, Sheriff Elliott presented Council with a question – what was Council going to do about the City police officers going outside the City limits and their jurisdiction? Elliott accused City officers of sneaking up on a citizen 5 miles outside the City limits who was purchasing beer for minors. Mayor explained that he asked for this item so that Council could answer this question. Mayor explained that Seymour Police Chief Tommy Duncan had submitted a detailed report to Council which outlined the exact citations of the law which required the City Police officers to follow the suspicious individual from inside the city limits to the outside of the city limits to the scene of the underage drinking. The officers observed the adult and all juveniles present were drinking alcohol. The officers responded by evaluating all juveniles for signs of intoxication, and when finding that all juveniles were not yet intoxicated, the officers required the juveniles to pour out approximately 50 cans of beer. The officers issued no citations. The city police officers may very well have prevented the juveniles from having serious alcohol-related vehicle accidents, or getting alcohol poisoning. Council and the Mayor support the officers and understand, and wish citizens to understand, that officers had full authority under the law to do what they did. Mayor Craighead asked if any citizens had any comments regarding this item. No one spoke. 8. City Administrator’s report, report of suggestions/concerns received in City of Seymour Suggestion Box, and Well-Level Report. CA Shephard explained that the suggestion box had been full of requests for pothole repair and these have been processed. This rain will cause more potholes for sure, but we will patch as soon as possible. There is an upcoming meeting of the Association of Rural Cities and Counties subcommittee on TCEQ issues. As many citizens know, the Texas Commission on Environmental Quality frequently issues new regulations unevenly and arbitrarily enforces them. A good example is the restriction on burning that the City of Seymour has been struggling with for the last few years. In our TCEQ district, this is strictly enforced. It has prevented us from having the customary ‘brush burns’ as we used to have. The ARCC committee members have discovered that in other TCEQ districts, the brush burn ban is not enforced. These regulations are passed by TCEQ with the larger cities in mind (and cities which are in Air Quality zones), and the smaller, rural towns find it very difficult to comply, not to mention expensive. I will be going to Austin with this subcommittee and we will be addressing TCEQ representatives and explaining that these rules and regulations are a burden to small West Texas cities. 9. City Council members’ reports and setting of future agenda items.Mayor Craighead explained that this Executive Session was posted ‘in case’ and will not be needed tonight. EXECUTIVE SESSION: PUBLIC MEETING CLOSES Council may, or may not, go into closed session (closed to the public) pursuant to Chapter 551 of the Texas Local Government Code under: § 551.087 : Deliberation Regarding Economic Development Negotiations; Closed Meeting 10. Receive information from City Administrator, Discuss or deliberate regarding commercial or financial information that the City Council has received from business(es) that the City Council seeks to have locate, stay, or expand in the City of Seymour and with which the City Council is conducting economic development negotiations, being Cactus Juice/Safe Solutions. 11. Take Action resulting from deliberations during Executive Session. ADJOURNMENT Motion: Motion to adjourn at 7:44 p.m. by MPT Butler, 2nd and passed unanimously. Approved this 18th day of May, 2006. signature_________________________ Mayor Dan Craighead signature________________________________ Attest: Elaine Simpson, TRMC, CMC City Secretary Previous Page Return to Index - Seymour City Secretary Office






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